Clean Books.
Zero Entry Errors.
Unprocessed bank statements are a bottleneck for your CPA. Hire a dedicated Bank Entry VA to manually digitize, categorize, and reconcile your statements with 100% accuracy—saving your firm up to 70% on bookkeeping costs.
Ensuring Data Integrity for RIAs and CPAs Worldwide
Direct Integration with Industry Standards
Institutional Accuracy.
Data entry is a science of precision. Our VAs go beyond simple typing to provide data cleansing, deduplication, and intelligent categorization based on your specific chart of accounts.
PDF to CSV Extraction
Manually transcribing non-searchable or messy PDF bank statements into clean, structured CSV files ready for import into your ledger.
Chart of Account Mapping
Assigning transactions to the correct expense or income categories (e.g. Utilities, Travel, Payroll) following your specific accounting hierarchy.
Statement Reconciliation
Cross-referencing bank balances with internal records to identify missing transactions, bank fees, or unauthorized withdrawals.
Receipt & Invoice Matching
Gathering digital receipts from your inbox or apps (Expensify, Hubdoc) and matching them to corresponding bank statement lines for audit safety.
Multi-Currency Handling
Expertly handling international accounts, calculating FX gains/losses, and standardizing data into your primary reporting currency.
Database Cleanup
Removing duplicate entries, correcting date formats (DD/MM vs MM/DD), and standardizing vendor names for a "Pretty Ledger."
The Managed Advantage
Scale Your Back-Office
With Total Confidence.
Financial data is sensitive. Handing it to a random freelancer is a security risk. Sagedoer provides a managed structure where our internal Project Managers act as "Data Guardians," ensuring 100% precision and confidentiality.
Free PM Quality Control
Your dedicated PM audits the VA’s entry logs daily, performing a secondary validation on all totals before delivery at no extra cost.
Secure Financial Access
We operate with restricted, read-only user permissions or CSV uploads only. We never need your master bank password.
The Precision Workflow
Submit Files
Securely share your PDF statements or granting access to your bank’s read-only portal. NDA signed immediately.
Map Categories
Your PM maps out your Chart of Accounts and assigns a financial-literate VA to your ledger.
Active Entry
The VA transcribes, categorizes, and reconciles daily while the PM audits for technical accuracy.
Balanced Books
Review your audit-ready financials. You are billed strictly for the hours logged by the VA. No management fees.
Flat Hourly Rates. Elite Support.
Get professional financial data entry without the full-time bookkeeper salary.
Support Associate (PT)
20 Hours Per Week
- Pay only for active entry/recon hours
- Free Dedicated Project Manager
- Weekly Reconciliation Reports
- Zero Platform Onboarding Fees
Ledger Lead (FT)
40 Hours Per Week
- Full-Cycle Multi-Account Digitization
- Daily Multi-Currency Reconciliation
- Priority Project Manager Support
- Maximum Administrative Efficiency
Data Entry FAQ
Absolutely. We manage bank accounts, credit cards, loan statements, and digital payment platforms (like Stripe or PayPal). Your VA ensures every single statement is synchronized and categorized perfectly into your primary software.
Security is paramount. We recommend granting 'Limited User Permissions' or 'Read-Only' access within your accounting software and bank portals. Our VAs use secure VPNs and password managers managed by your Project Manager. All activity is logged and auditable.
This is a very common scenario. We can deploy a "Cleanup Team" overseen by your PM to clear months or even years of historical data in a few weeks, getting you audit-ready for your next tax filing season instantly.
Stop drowning in PDFs.
Reclaim your focus.
Book a quick call today to discuss your statement volume and get matched with a dedicated financial specialist.