Master the Detail.
Own the Night.
Drafting BEOs and chasing vendor insurance shouldn't keep you from the floor. Hire a dedicated, fully-managed Banquet Coordination VA to manage event orders, floor plans, and vendor liaison while you deliver world-class service.
Masters of the Hospitality Management Stack
The Complete Back-of-House Co-Pilot
We don't just "schedule" events. We manage the technical data integrity of your banquet operations.
BEO Drafting & Syncing
Inputting inquiry details into your CRM. Drafting professional Banquet Event Orders (BEOs) including precise room rental, F&B, and A/V line items.
Diagramming & Floor Plans
Creating to-scale floor plans in Social Tables or Allseated. We ensure fire-code compliance and guest flow are optimized before the crew arrives.
Vendor Liaison & COIs
Managing the load-in schedule for florists, A/V teams, and rentals. Verifying and filing Certificates of Insurance (COIs) for all external partners.
RSVP & Meal Tracking
Processing guest list updates, managing dietary restrictions, and generating the final "Sheet of Truth" for the kitchen and service staff.
Billing & Deposit Management
Sending deposit reminders, processing payments via Stripe/Clover, and performing final invoice reconciliation post-event to capture consumption costs.
Menu & Signage Design
Formatting custom menus, place cards, and directional signage in Canva or Word to ensure every touchpoint is brand-consistent and professional.
Hospitality Grade
We Manage the Data,
You Deliver the Experience
Why Banquet Ops are Better with Sagedoer
Hospitality is high-stakes. A missing dietary note or an incorrect diagram can ruin a wedding. Hiring a solo freelancer for banquet admin leads to errors. Sagedoer provides the managed technical layer you need.
Free Dedicated Project Manager
Your PM acts as your Assistant Banquet Director. They learn your venue's specific service standards, supervise the VA's daily BEO drafting, and perform secondary QA on every document—completely free of charge.
Strict Credential Security
We manage access to your PMS and booking tools via secure, encrypted vaults (1Password/LastPass). VAs only get the permissions they need, ensuring your client data remains 100% private.
Scale-Ready Redundancy
Wedding season is relentless. If your primary coordination VA goes on leave, Sagedoer provides internal coverage and briefed replacements immediately. Your event funnel never pauses.
The Coordination Pipeline
Four simple steps to an automated, flawlessly organized event office.
Process Sync
Connect our PM to your Tripleseat/Caterease. Share your menu templates and room diagrams.
Strategy Map
The PM audits your backlog, establishes your BEO hierarchy, and briefs the assigned specialist.
Managed Ops
VA drafts BEOs, creates diagrams, and vets vendors daily. PM performs technical QA and audit checks.
Report & Pay
Receive weekly "Ops-Ready" event logs. Pay only for the VA's tracked work hours. Management is free.
Simple, Transparent Pricing
No event commission. No platform markups. Just managed expert support by the hour.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager
- Free Operations Supervision
- Pay only for pure work hours
- Zero setup or onboarding fees
Full-Time Coverage
40 Hours Per Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager
- Free Operations Supervision
- Pay only for pure work hours
- Zero setup or onboarding fees
Frequently Asked Questions
Reclaim Your Floor Time.
Don't let manual admin work kill your hospitality standards. Delegate the banquet lifecycle to Sagedoer experts and grow your venue today.