Balance the Bulk.
Master the Match.
Messy batch payouts from Stripe or Amazon are a forensic nightmare. Hire a dedicated, fully-managed Reconciliation VA to break down bulk deposits, verify transaction fees, and match every cent to your internal records.
Experts in Bulk Payout Reconciliation
Total Data Integrity Management
Reconciliation is about more than "matching numbers." It's about auditing fees, catching errors, and ensuring your tax records are bulletproof.
Batch Payout Mapping
Breaking down a single $50,000 bank deposit into its 400 constituent transactions. We map each one to the correct invoice in your accounting software.
Transaction Fee Auditing
Verifying that your payment gateway is charging the correct percentage. We flag overcharges and ensure fees are categorized as a separate expense line.
Discrepancy Investigation
Hunting down that "missing $14.50." We identify if it was a refund, a chargeback fee, or a currency conversion discrepancy and correct it in the ledger.
Refund & Chargeback Logs
Ensuring that every refund issued in your gateway is reflected in your accounting software to prevent overstating your revenue.
Net vs Gross Reporting
Providing clear weekly visibility into your gross sales vs. the net cash reaching your bank account after all processing costs are deducted.
Month-End Finalization
Ensuring your clearing accounts (Stripe/PayPal accounts) balance to zero at the end of every month, leaving your books "CPA-Ready."
Managed Precision
We Audit the Batch,
You Audit the Growth
Why In-House Reconciliation is a Bottleneck
Asking your expensive Financial Controller to spend 10 hours a week matching transactions is a waste of capital. Hiring an unmanaged freelancer for data entry leads to reconciliation errors. Sagedoer provides the managed technical layer you need.
Free Dedicated Project Manager
Your PM acts as your Data Lead. They learn your firm's specific chart of accounts, supervise the VA's daily mapping, and perform secondary QA on every monthly report—completely free of charge.
Strict Credential Security
We manage access to your Stripe, Amazon, and Xero via secure, encrypted vaults (1Password). VAs only get the specific permissions they need—never your primary login or disbursement settings.
Redundant Talent Bench
Books must be closed every month. If your primary reconciliation VA goes on leave, Sagedoer provides internal coverage immediately so your financial flow never has a gap.
The Reconciliation Pipeline
How we securely take over your financial operations in 4 steps.
Access & Audit
Connect our PM to your gateways and accounting software via limited 'Accountant' permissions.
Protocol Setup
The PM maps your fee structures and Payout frequencies to create a strict SOP for the assigned VA.
Managed Match
VA reconciles payout reports daily. PM performs technical QA to ensure 100% numerical accuracy.
Report & Pay
Receive your weekly "Source of Truth" summaries. Pay only for the VA's tracked work hours.
Simple, Transparent Pricing
No "Accountant" premium markups. No setup fees. Just elite managed support by the hour.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Wks)
- Dedicated Finance PM
- Free Numerical QA Checks
- Pay only for pure work hours
- Zero setup or onboarding fees
Full-Time Support
40 Hours Per Week
Est. $960 USD / Month (4 Wks)
- Dedicated Finance PM
- Free Numerical QA Checks
- Pay only for pure work hours
- Zero setup or onboarding fees
Frequently Asked Questions
Own Your Financial Truth.
Don't let batch-payout chaos kill your accounting efficiency. Delegate the reconciliation lifecycle to Sagedoer experts and secure your cash flow today.