Stop Chasing.
Start Collecting.
An unpaid invoice is a loan you didn't agree to. Hire a dedicated Billing Tracking VA to oversee your entire receivables log, manage automated follow-ups, and reconcile payments—while a Free Project Manager ensures 100% accuracy.
Protecting Cash Flow for 100+ B2B Agencies
Mastering Your Financial Workflow Ecosystem
Total Receivables Vigilance.
Tracking billing isn't just about sending an invoice; it's about closing the loop. Our VAs provide the manual persistence required to ensure your work is rewarded with cash in the bank.
Invoice Generation
Drafting and sending professional, error-free invoices based on your project logs or time-tracking data, perfectly formatted for your CRM.
Dunning & Follow-ups
The "Nudge" factor. Executing systematic, polite, yet firm follow-up sequences via email and phone to clear overdue balances before they age.
Payment Reconciliation
Matching bank statement deposits with active invoices to ensure your ledger is a 100% accurate reflection of your liquidity.
Discrepancy Logging
Investigating underpayments or disputed fees and acting as the liaison between your production team and the client's AP department.
Aging Log Reporting
Delivering a high-level "Receivables Snapshot" every Friday, highlighting high-risk accounts and total capital recovered that week.
Vendor Portal Management
Managing the technical upload of invoices into complex enterprise portals (SAP, Ariba, Coupa) so you don't have to learn new software.
Managed Performance.
Lower Financial Risk.
Hiring a generic VA to handle your billing is a security risk. Sagedoer provides a managed structure where our internal Project Managers audit every billing run for absolute precision.
Free PM Quality Control
Your dedicated PM audits the VA’s ledger entries and client communications daily, acting as your internal Controller at no extra cost.
Strict 'Read-Only' Security
We operate with restricted, read-only permissions and secure password managers. Your VA never has the ability to move funds—only to track them.
The Managed Advantage
The Billing Pipeline
Submit Scope
Share your billing tool access (e.g. QuickBooks), target aging buckets, and brand tone guidelines. NDA signed instantly.
Define Protocols
Your PM maps out the "Nudge Schedule" and assigns a financial-literate VA to your ledger.
Active Monitor
The VA manages the log daily, sends reminders, and reconciles payments while the PM audits technical accuracy.
Balance & Pay
Review your audit-ready financials. You are billed purely for the VA's work hours. No management fees.
Flat Hourly Rates. Elite Support.
Get professional receivables management without agency markups or hiring debt.
Support Associate (PT)
20 Hours Per Week
- Pay only for active tracking/recon hours
- Free Dedicated Project Manager
- Weekly Discrepancy & Aging Reports
- Zero Platform Onboarding Fees
Operations Lead (FT)
40 Hours Per Week
- Full-Cycle Accounts Receivable Mgmt
- Daily Multi-Marketpoint Payout Audits
- Priority Project Manager Support
- Maximum Administrative Efficiency
Billing Support FAQ
No. For your security, our VAs act strictly in a "Preparer" and "Tracker" role. They identify the need for a refund or a payout and set it up as a "Pending" item. You (the owner/CFO) simply log in once to perform the final "Click to Approve," maintaining total control of your funds.
Security is paramount. We recommend granting 'Limited User Permissions' within your billing software. Our VAs work under strict legal NDAs and utilize secure VPNs managed by our internal auditing team. Your passwords are never shared via unsecured channels.
Our VAs are proficient in multi-currency reconciliation and inter-company ledger management. They track FX gains/losses and ensure that transfers between your entities are correctly logged for year-end tax compliance.
Stop chasing payments.
Reclaim your focus.
Book a quick call today to discuss your billing volume and secure your dedicated recovery specialist.