Protect Your
Billable Hours.
Attorneys shouldn't be naming PDFs. Hire a fully managed Virtual Assistant to handle document indexing, bates stamping, and discovery organization securely, so your legal team can focus on litigation.
Proficient in Top Legal Practice Management Software
Impeccable Organization.
A messy case file loses cases. Our Virtual Assistants apply strict, standardized taxonomies to your documents, ensuring you find exactly what you need during trial.
Document Indexing
Renaming thousands of vaguely titled files (e.g., "Scan_001.pdf") into a standardized, chronological naming convention (e.g., "2026.04.12_Deposition_Smith.pdf").
Bates Stamping
Using Adobe Acrobat Pro to accurately Bates stamp high-volume document productions, ensuring correct pagination and prefixing for opposing counsel.
Medical & Fact Chronologies
Reviewing raw case files or medical records to extract key dates and events, compiling them into a clear, hyperlinked timeline spreadsheet for your review.
Discovery Organization
Structuring incoming discovery dumps into logical folders (Pleadings, Correspondence, Medical, Financials) within your Legal Practice Management system.
E-Filing Preparation
Ensuring PDFs meet court requirements: flattening signatures, stripping metadata, applying OCR for text searchability, and formatting bookmarks.
Client Intake & Follow-up
Chasing clients for missing documents, uploading intake forms to the CRM, and ensuring the physical or digital file is complete before the attorney begins review.
The Administrative Procedure
A highly secure, rigid workflow designed to protect your data and streamline your practice.
Access & Security Briefing
Your Project Manager establishes strict NDAs. We set up "Read-Only" or "Restricted" roles for the VA within your Clio/MyCase account, ensuring they only access authorized case files.
Taxonomy Alignment
We don't guess. The PM reviews your firm's specific naming conventions and folder structures to ensure the VA organizes files exactly how your partners expect them.
Execution & Archiving
The VA processes the data dump—renaming, filing, OCRing, and Bates stamping. They update the case status in the software so the attorney knows the file is ready for review.
QA & Output Billing
The PM audits a sample of the filed documents for accuracy. You are only billed for the exact hours the VA spent processing the files.
Protect Your Client Data.
Confidentiality is paramount in legal practice. See why law firms trust Sagedoer's managed infrastructure over unverified gig workers.
Marketplace Freelancers
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Severe Security Risks
Unverified workers downloading highly sensitive client medical or financial records onto their personal, unencrypted computers.
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Inconsistent Standards
Without QA oversight, a freelancer might apply Bates stamps over crucial text, ruining the exhibit.
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Costly Retainers
Many paralegal services force you into high monthly retainers even when your caseload is light.
Sagedoer Managed VA
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Strict NDA & Cloud Ops
VAs operate within your secure cloud environments (SharePoint/NetDocuments) and sign comprehensive confidentiality agreements.
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Free PM QA Oversight
Your dedicated Project Manager audits the VA's naming conventions and folder structures to ensure perfection.
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Pure Hourly Billing
0% platform fees. Zero retainers. Pay a simple USD hourly rate strictly for the time spent processing files.
Transparent Legal Pricing
Stop paying paralegal rates for administrative document sorting.
Part-Time Clerk
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Clerk
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
No. Our Virtual Assistants are highly skilled legal administrators and clerks. They handle document sorting, OCR, basic chronological data entry, and file organization. They do not conduct legal research, draft substantive pleadings, or provide legal advice.
We adhere to strict cloud-only policies. VAs are instructed to work exclusively within your firm's secure browser-based environments (like OneDrive, SharePoint, or your web-based practice management software) to prevent files from being downloaded to local hardware.
If you have an urgent discovery dump that needs organizing before a trial or deposition, let your Project Manager know. We can temporarily allocate additional hours or assign a secondary VA to process the volume and meet your strict deadlines.
Organize for the Win.
Stop wasting partner time on administrative filing. Get a dedicated legal clerical team securing your data today.