Predict Your Profit.
Prevent the Panic.
Bookkeepers record the past; Cash Flow Managers predict the future. Hire a fully managed Virtual Assistant to track accounts payable, chase accounts receivable, and build an accurate 90-day cash flow calendar so you never miss a payroll.
Integrating Seamlessly with your Financial Stack
Master the Timing of Money.
Profitable businesses go bankrupt every day because of poor cash flow. Our Virtual Assistants actively manage the timeline of your money, ensuring cash arrives before bills are due.
90-Day Cash Flow Modeling
Translating your historical data into a forward-looking calendar. We plot upcoming large expenses (taxes, inventory, payroll) against expected revenues to map out your 90-day runway.
A/R Chasing (Invoicing)
Cash flow dies when clients pay late. The VA actively generates invoices and executes polite but firm follow-up sequences for Net-30 and Net-60 clients to pull cash into the business faster.
A/P Staging & Delaying
You shouldn't pay bills early if cash is tight. The VA stages vendor invoices in your system to be paid on the exact due date, keeping cash in your account as long as legally possible.
Payroll Buffer Tracking
Payroll is non-negotiable. The VA monitors your operating account daily leading up to the 1st and 15th to ensure the required buffer is present, alerting you instantly if a transfer is needed.
Scenario Modeling
"Can we afford to hire a new developer next month?" The VA plugs the hypothetical salary into your cash flow calendar so you can visually see the impact on your lowest cash-point.
Daily Bank Reconciliation
A cash flow calendar is useless if the bank balances are wrong. The VA logs in daily to match Stripe payouts and vendor debits, ensuring your baseline number is 100% accurate.
The Liquidity Pipeline
A highly secure, rigid workflow designed to protect your capital.
Secure Access & Audit
We establish "Clerk" or "Read-Only" access to your QBO/Xero and banking portals. Your PM performs an initial audit to map your fixed overheads (rent, software, payroll).
The Baseline Build
The VA builds your master 90-Day Calendar (in Float, Agicap, or a custom Spreadsheet), entering all known recurring expenses and historically averaged variable expenses.
Daily Triage & Adjustment
This is the ongoing magic. Every morning, the VA updates the calendar based on what cleared the bank yesterday, shifting expected invoice dates if clients are late, and warning you of impending dips.
Weekly Executive Briefing
Every Friday, you receive a clean, 1-page summary showing your lowest cash-point for the next month, and a list of vendor payments staged for your 1-click approval.
Forecasting vs. History.
A traditional bookkeeper tells you why you ran out of money last month. A Cash Flow VA ensures you don't run out of money next month.
Traditional Bookkeepers
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Backward Looking
They only categorize transactions *after* they happen. They don't warn you about the $10k tax bill coming next week.
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Passive on Invoices
They will record a late payment in Xero, but they won't actively email the client to chase down the cash.
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Expensive Retainers
CPA firms charge high monthly retainers for basic data entry and reconciliation.
Sagedoer Managed VA
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Proactive Calendaring
We map the future. If a major client invoice is late, we instantly push down your expected runway and alert you.
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Free PM QA Oversight
Your dedicated Project Manager audits the VA's formulas and projections weekly to ensure mathematical perfection.
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Pure Hourly Billing
0% platform fees. Zero retainers. Pay a simple USD hourly rate strictly for the time spent managing your cash flow.
Transparent Financial Pricing
Stop paying CPA rates for data entry and forecasting.
Part-Time Forecaster
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Forecaster
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
No. We establish strict structural boundaries. The VA only receives "Read-Only" or "Clerk" access to your accounting software or bank portals. If they are handling Accounts Payable (A/P), they will "stage" the bills in Bill.com or your bank, requiring you (the owner) to click "Approve" before any funds actually move.
Yes. Our Virtual Assistants handle the daily *operational* finance tasks: chasing invoices, staging payments, and maintaining your internal spreadsheet/calendar models. Your CPA is still required to officially file your taxes, and a bookkeeper may still officially close your month-end books. We provide the daily visibility they don't offer.
We adapt to your stack. Many clients prefer we build a robust, custom Google Sheet or Excel model (which your PM will help structure). If you prefer SaaS, our VAs are trained on dedicated cash flow tools like Float, Agicap, or the native forecasting tools inside QuickBooks Advanced.
Secure Your Runway.
Stop guessing if you can make payroll next month. Get a dedicated financial assistant managing your timeline today.