Know your runway.
Control your cash.
Don't let manual spreadsheet updates cloud your financial visibility. Hire a fully managed Virtual Assistant to categorize daily transactions, reconcile bank feeds, and maintain your cash flow forecasts with pixel-perfect accuracy.
Proficient in Core Financial & Spreadsheet Stacks
QuickBooks
Financial Visibility, Maintained.
An outdated cash flow sheet is useless. Our VAs execute the daily data entry required to keep your actuals accurate and your forecasts reliable.
Daily Actuals Logging
Exporting your daily bank and credit card feeds and accurately dropping the transactions into your master cash flow spreadsheet.
Transaction Categorization
Assigning the correct general ledger codes or custom categories to every expense, ensuring your SaaS spend doesn't get mixed with payroll.
Reconciliation Prep
Matching spreadsheet actuals against your raw bank statements to catch missing entries, duplicate charges, or missing receipts before month-end.
Forecast Updating
Adjusting your forward-looking 13-week forecast models based on the new actuals, giving you a realistic view of your future runway.
A/R & A/P Tracking
Tracking when major client invoices are expected to clear and plotting upcoming vendor bills to ensure you have the liquidity to cover them.
Discrepancy Flagging
Acting as your first line of defense. The VA highlights unusual spending spikes, unexpected fees, or uncategorized transactions for your immediate review.
The Liquidity Loop.
A secure, structured process to move data from the bank to the board.
Secure Integration
You provide "View-Only" bank access or grant restricted permissions to your QuickBooks/Xero and master spreadsheets.
Daily Data Extraction
The VA logs in daily or weekly (based on your preference) to pull raw transaction histories and receipts.
Categorization & Rules
Data is entered into the master sheet. The VA applies your specific categorization rules to ensure consistency.
Review & Assurance
Your PM audits the sheet for missing fields. You get a clean, updated forecast report while only paying for execution hours.
Sagedoer vs In-House Bookkeepers
Why lean startups use managed VAs to maintain their cash flow models.
| The Metric | In-House Jr. Accountant | Sagedoer Managed VA |
|---|---|---|
| Cost Structure | $45k+ salary, benefits, and payroll taxes. | Flat $6-$7/hr. Only pay for the actual hours worked. |
| Flexibility | Rigid 40-hour commitment regardless of volume. | Scale between 20 or 40 hours based on transaction volume. |
| Quality Control | You (the founder) must audit their work for errors. | Dedicated PM acts as an overseer, auditing data entry for free. |
| Staff Turnover | If they quit, your financial tracking halts completely. | Seamless internal replacements. Your data keeps flowing. |
Accurate Data. Flat Rates.
Get high-fidelity spreadsheet management without the agency markups or local overhead.
Part-Time Ledger VA
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for pure operational hours
- Dedicated PM included
- Free data QA & spot-checking
- No hidden platform fees
Full-Time Ledger VA
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for pure operational hours
- Dedicated PM included
- Free data QA & spot-checking
- No hidden platform fees
Financial Ops FAQ
No. This is a Data Entry and Administrative role. The VA organizes your transactions, categorizes expenses based on your predefined rules, and updates spreadsheets. They do not provide tax advice, file taxes, or act as fractional CFOs. They prepare the raw data so your actual CPA can do their job faster and cheaper.
We strongly advise against giving anyone full banking credentials. Instead, you should provide "View-Only" access or "Accountant" access through your bank's portal, or securely share the raw CSV exports using encrypted platforms. Our VAs also sign strict NDAs for maximum security.
The VA is an operator, not an architect. We highly recommend that you (or your finance lead) establish the initial spreadsheet layout and formulas. Once the structure and categorization rules are set, the VA will flawlessly maintain, update, and manage the sheet daily.
Stop Guessing.
Know your numbers.
Don't let spreadsheet maintenance blind you to your cash runway. Delegate the data entry today.