Accelerate Your Study.
Master Your Data.
Don't let administrative bottlenecks stall your clinical progress. Hire a managed Clinical Trial Admin Virtual Assistant to handle TMF management, site documentation, and EDC entry with 100% regulatory precision.
Proficient in Clinical Research Systems
Complete Trial Lifecycle Support
Our VAs operate as your dedicated Clinical Trial Assistants (CTAs). They manage the complex administrative ecosystem of a study so your PIs and CRAs can focus on patient safety and data analysis.
eTMF Management
Maintaining the Electronic Trial Master File. Uploading, QC-ing, and filing essential documents (Form 1572, CVs, MLs) to ensure inspection readiness.
Patient Recruitment Admin
Managing recruitment funnels, screening inbound patient leads against I/E criteria, and coordinating initial appointments for the clinical team.
IRB/EC Submissions
Assisting with the preparation and tracking of Institutional Review Board or Ethics Committee submissions for protocols, amendments, and renewals.
Site Payment Tracking
Reconciling patient visits with site contracts to track earned revenue and ensuring invoices are prepared accurately for sponsor reimbursement.
EDC Data Entry & Queries
Transcribing source data into Electronic Data Capture systems (Medidata, Inform) and working with CRAs to resolve data queries rapidly.
Safety Log Management
Assisting in the tracking and documentation of Adverse Events (AEs) and Serious Adverse Events (SAEs) within the study safety logs.
Vendor Coordination
Managing logistics with central labs, courier services, and supply vendors to ensure investigational products and lab kits are always in stock.
Study Visit Scheduling
Coordinating follow-up visits for enrolled subjects within the specific protocol-defined "windows" to prevent protocol deviations.
Study Close-out Support
Assisting with the final reconciliation of site documents, ensuring all data is locked, and archiving the eTMF according to regulatory standards.
Seamless Implementation Path
Submit Protocol
Share your trial's administrative requirements via Email, Form, or WhatsApp.
Finalise Strategy
Your dedicated manager reviews the protocol and finalises the administrative roadmap.
Expert Execution
The PM oversees the VA as they manage your TMF, EDC, and site coordination tasks.
Pay for Output
We log and charge exclusively for the VA's actual task time. Supervision is free.
The Smart Choice for Research Sites
Fully managed research support without the hiring overhead.
| Feature | Traditional Hiring | Sagedoer Managed VA |
|---|---|---|
| Management Overhead | You supervise the employee | Dedicated PM manages everything |
| Platform & Service Fees | Up to 40% hidden markups | 0% Hidden Fees. Only hours worked. |
| Talent Vetting | Unverified freelance labor | Internally vetted clinical experts |
| Onboarding Speed | Months of recruitment | Instant delegation. Start now. |
Output-Based Trial Support
Pure working hours. No monthly membership fees. Full management included.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pure work hours only
- Dedicated Project Manager
- Free management supervision
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pure work hours only
- Dedicated Project Manager
- Free management supervision
Partner Feedback
"Our eTMF has never been more organized. The Sagedoer VA is proactive in finding missing documentation before it becomes an audit risk."
— Sarah K., Lead CRA
"Having a dedicated PM handle the VA's training on our specific EDC workflows saved our clinical team weeks of work. Exceptional quality."
— David T., Research Director
"At $7/hr, we were able to scale our participant recruitment efforts massively. Our study enrollment targets were met 2 months early."
— Elena P., Principal Investigator
"The query resolution speed in Medidata Rave is the best I've seen. The VA and PM are like an extension of our internal team."
— Michael R., Data Manager
"Native-level English proficiency makes IRB submission drafts seamless. No more back-and-forth on simple typos or formatting."
— Chris B., Regulatory Affairs
"Consolidated USD billing and zero hidden markups. Sagedoer is the most transparent research support service we've partnered with."
— Linda H., Operations Lead
Trial Support FAQ
Master Your Trial.
Let's design an administrative support system that scales your research. Reach out today.