Contract to Close.
Flawless Momentum.
The last 30 days of a deal are the most dangerous. Hire a fully managed Virtual Assistant to coordinate escrow, chase signatures, and manage inspectors so you can focus on finding the next client.
Proficient in Every Major Transaction Management Platform
Meticulous File Integrity.
A deal isn't closed until the paperwork is bulletproof. Our Virtual Assistants manage the hundreds of clerical micro-tasks required for a successful escrow period.
E-Signature Management
Drafting DocuSign/Dotloop envelopes, highlighting where clients need to initial, and chasing down signatures from busy buyers and sellers to meet deadlines.
Broker Compliance Audits
Ensuring every mandatory disclosure, lead-based paint form, and local addenda is present and correctly dated before the file goes to the broker for review.
Third-Party Coordination
Scheduling inspections, appraisals, and walkthroughs. We act as the central hub, communicating with the title company, lender, and opposing agent.
Contingency Tracking
Monitoring the "Time is of the Essence" dates. We alert you 48 hours before an inspection or finance contingency expires to ensure no deposits are forfeited.
Closing Gift & utility Ops
Coordinating closing gifts, sending utility-switch checklists to the buyer, and organizing the final "Thank You" card sequence for long-term referrals.
CRM Post-Closing Handoff
Once the check is cut, we archive the file and transition the client data into your "Past Client" long-term nurture sequence in HubSpot or Salesforce.
The Coordination Pipeline
A rigid, managed process designed to eliminate transaction stress.
Onboarding & Software Sync
We securely integrate with your Transaction Management software (SkySlope, Dotloop). Your PM maps out your specific local disclosure requirements and broker rules.
File Opening & Audit
As soon as a contract is ratified, the VA opens the file, audits the initial documents for missing signatures, and introduces themselves to the Title/Escrow office.
Contingency Management
The heavy lifting. The VA manages the timeline—tracking inspection repairs, appraisal status, and mortgage commitments, keeping all parties aligned.
Closing Prep & Handoff
Confirming final walkthrough time, verifying the CD (Closing Disclosure) is received, and ensuring the final file is compliant for payout. You rest; we close.
Accuracy Beats Speed.
One missing initial can delay a closing and cost you a commission. See why brokers trust Sagedoer over random marketplace freelancers.
Standard Virtual Assistants
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Single Point of Failure
If your solo VA gets sick on closing day, your messages to the title company stop, and the deal stalls.
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No Transaction Context
They don't understand the difference between an earnest money deposit and a down payment, requiring constant correction.
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No Strategic Management
You have to check their work and manage them, which means you are still the transaction coordinator.
Sagedoer Managed VA
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Redundant Coverage
We operate as a team. If a VA is absent, a fully trained backup steps in immediately. Your closing dates are protected.
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Free PM Quality Oversight
Your dedicated Project Manager spot-checks every file for compliance perfection before it goes to your broker.
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Pure Hourly Billing
0% platform fees. Zero per-file markups. You pay a simple USD rate strictly for the time spent on your transactions.
Transparent Coordination Pricing
Stop paying expensive local TCs. Pay for pure, tracked hourly output.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Coordinator
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Coordination FAQ
Our Virtual Assistants act as administrative transaction coordinators. They handle the signatures, data entry, and logistical outreach. They do not provide legal advice or act as licensed real estate agents. We recommend our VAs for the clerical heavy-lifting that allows your licensed team to focus on the clients.
Yes. Our VAs are trained to navigate major platforms and can utilize your state-specific association forms provided you grant access to your account (e.g. zipForm, Dotloop, DocuSign). Your PM will ensure the VA follows your state's specific disclosure hierarchy during onboarding.
Redundancy is built-in. The VA builds a shared calendar for the transaction. Your Project Manager performs daily status checks on all active files to ensure that contingency removals and earnest money verifications happen exactly when they are supposed to.
Protect Every Commission.
Stop drowning in administrative folders. Secure a dedicated coordination assistant today and get your deal from contract to close with absolute confidence.