Coach More.
Chase Less.
Manual billing and overdue invoices are a drain on your creative energy. Hire a fully managed Virtual Assistant to automate your client invoicing, track coaching hours, and manage failed payments—securing every dollar of your revenue.
Mastery of the Coaching & Payment Tech Stack
Full-Lifecycle Revenue Ops.
Don't let admin friction stall your high-ticket sales. Our Virtual Assistants act as your internal accounts department, handling every financial touchpoint.
Custom Invoice Drafting
Creating professional, branded invoices in Stripe or FreshBooks. We handle custom line items, project descriptions, and correct tax calculations per region.
Dunning & Arrears Mgt.
Professionally following up on overdue invoices. We send polite reminders and escalate failed credit card payments before access is revoked.
Subscription Auditing
Monitoring recurring coaching retainers. We identify upcoming expirations, manage plan upgrades/downgrades, and track customer lifetime value (LTV).
Time & Session Tracking
Reconciling your Zoom logs against Toggl or your CRM. We ensure that every coaching hour delivered is accurately billed to the client.
Bank Reconciliation
Matching your bank statements against your accounting software (Xero/QuickBooks) daily to ensure your "Cash on Hand" reports are always real-time.
Tax-Ready Expense Logging
Categorizing your business expenses and uploading receipts to your digital vault so you are 100% prepared for your CPA at year-end.
The Billing Pipeline
From a finished session to a confirmed payout in 4 managed steps.
Connect Feeds
Provide restricted access to your invoicing platform, bank feeds, and coaching calendar.
Policy Lock
Your Project Manager defines the billing cycles, dunning templates, and tax rules.
Active Billing
The VA executes daily. Generating invoices, matching payments, and chasing arrears instantly.
Audit & Pay
Review weekly cashflow reports. You pay strictly for the VA's active processing hours. PM is free.
Protect Your Cashflow.
A single missed invoice on a $5k retainer is a massive loss. See why high-ticket coaches trust Sagedoer's managed financial system.
Solo Freelancers
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Inconsistent Logic
Without a strict SOP, individual VAs often miscalculate billable hours or apply the wrong tax rates, creating client friction.
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Security Risks
Sharing your Stripe or bank logins with an unvetted freelancer off a public site is a massive risk to your business capital.
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Zero Financial Continuity
If your solo VA takes a holiday during your primary billing cycle, your revenue collection stops for a week. The PM steps in here.
Managed Financial VA
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Rigorous Reconcile SOPs
Our Project Managers audit the invoice logs weekly to ensure every session delivered matches a paid invoice in your system.
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Enterprise-Grade Security
All Sagedoer VAs are internally vetted and operate under strict corporate NDAs to protect your financial data and client privacy.
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Guaranteed Continuity
We work as a team. If your primary VA is on leave, the PM ensures your invoices are sent and payments tracked. Zero disruption.
Investment in Growth.
Premium financial management talent at up to 70% savings.
Part-Time Support
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for active operational hours
- Dedicated Project Manager Included
- Free billing QA & reconciliation
- Zero setup or onboarding fees
Full-Time Support
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for active operational hours
- Dedicated Project Manager Included
- Free billing QA & reconciliation
- Zero setup or onboarding fees
Billing FAQ
No. Most professional platforms (Stripe, FreshBooks, Xero) allow you to add our VA as a secondary user with "Standard" or "Support" permissions. This allows them to create invoices and view reports without having access to your payouts, settings, or core security. All VAs also operate under strict corporate NDAs.
During Phase 2 (Strategy Lock), your Project Manager will establish the "Source of Truth." This is typically your coaching calendar (Google/Outlook) or your CRM (HubSpot/Dubsado). The VA cross-references these logs weekly to ensure the billable amount is always character-perfect before the invoice is sent.
Yes. Our VAs are trained in global payment logistics. Whether you bill in USD, GBP, or EUR, they ensure the correct currency is selected in your invoicing portal and track the exchange rates to keep your bookkeeping accurate.
Secure Your Revenue.
Stop letting admin and overdue payments stall your impact. Delegate your invoicing to Sagedoer today and build a flawless financial backbone for your coaching business.