Keep Assessors in the Field.
We Handle the Compliance Paperwork.
Fire Risk Assessors shouldn't spend 50% of their time typing up PAS 79 reports. Hire a highly-trained, managed Virtual Assistant to handle technical dictations, remedial tracking, and report formatting.
Site: 104 Commercial Rd.
PAS 79 Formatting & Photo Attachment
Dictation: Assessor John D.
Transcribing 45-min site notes
Remedial Action Tracking
Chasing clients for proof of fixing
Reviewed & QA'd by Dedicated Project Manager
Why Standard Freelancers Fail at Fire Safety Compliance
Fire Risk Assessment isn't standard data entry. Legal liability rests on the accuracy of these documents. Standard virtual assistants fail because they don't understand the difference between "intumescent strips" and "compartmentation."
That's where Sagedoer excels. We don't just provide a typist; we provide a managed H&S administrative process.
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Terminology Trained
Our VAs are familiarized with fire safety terminology, British/International standards (e.g., PAS 79), and building compliance jargon.
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Project Manager QA
Before you review a completed FRA report, your dedicated Project Manager quality-checks it for formatting, spelling, and photo alignments.
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Absolute Confidentiality
We operate under strict NDAs and data protection protocols, ensuring your clients' floor plans and security vulnerabilities remain totally secure.
Proficient in Fire Safety & Property Tech
What Your Fire Safety VA Handles Daily
Turn 4 hours of post-assessment admin into 5 minutes of delegating to your Sagedoer Project Manager.
PAS 79 & Custom Report Formatting
Formatting your rough notes and photos into compliant, professional PAS 79 (or custom format) documents. Ensuring all risk matrices add up correctly and images are perfectly aligned.
Audio Dictation Transcription
Transcribing field notes recorded by assessors on-site. We turn rapid-fire voice memos regarding hazard locations into structured, professional text ready for the final report.
Remedial Action Tracking
Managing spreadsheets or compliance software to track outstanding fire safety breaches. The VA follows up with clients to request photographic evidence that issues have been rectified.
Scheduling & Logistics
Liaising with property managers, block management companies, and tenants to schedule access for annual Fire Risk Assessments, optimizing the assessor's daily route.
O&M Manual Collation
Gathering fire strategy documents, equipment commissioning certificates (alarms, emergency lighting), and maintenance logs to compile complete Operations & Maintenance manuals for handovers.
CAD Plan Organization
Receiving floor plans from architects, organizing DWG or PDF files, extracting relevant sections, and preparing them so assessors can quickly mark up fire door locations or compartment lines on-site.
A Back-Office Admin Team Without the Overhead!
Bypass the hassle of recruiting, training, and managing administrative staff. Get accurate compliance reports delivered through one dedicated manager—at absolutely no extra charge.
Single Point of Contact
Your dedicated Project Manager handles all VA supervision, document QA, and workflow delegation. You just send the raw site data.
Zero Wasted Time
Centralised time tracking means you pay exclusively for pure, productive administrative and formatting minutes.
Exceptional Quality
Our team is strictly vetted on formatting complex documents. The PM reviews reports to ensure brand standard and technical accuracy.
No Platform Fees
Unlike general freelancer platforms, we charge no hidden markups, no onboarding fees, and no monthly memberships.
Up to 70%
Savings compared to hiring a domestic compliance admin.
Trusted by H&S Consultancies
"As an independent risk assessor, typing up PAS 79s was bottlenecking my business. Now, I do my site visits, drop voice notes into a shared drive, and my Sagedoer PM delivers a perfectly formatted, proofread report 24 hours later. Game changer."
"We run a property management firm and tracking fire safety remedial actions across 50+ blocks was a nightmare. Our Sagedoer VA rigorously chases contractors for proof of works and updates our compliance software daily."
"I tried standard VA platforms before, but they completely messed up the technical jargon and report formatting. Sagedoer is different. Their QA process means I never feel embarrassed sending a report to a client."
"They handle all our tenant liaison for access. Scheduling inspections used to take days of back-and-forth emails. Now our assessors just look at their calendar and know exactly which buildings they are visiting."
The Workflow
From raw site notes to compliant deliverables.
Submit Requirements
Share your specific project needs with us to get started. Choose Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly outline a tailored strategy and finalise partnership details.
Expert Execution
Your project manager takes full charge, getting the work done seamlessly through our internal vetted experts.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. PM supervision is completely free.
Transparent, Scalable Pricing
Stop paying high UK/US rates for back-office administration.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Comparison of Sagedoer
| Features | Traditional Platforms | THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Frequently Asked Questions
Do your VAs understand PAS 79 and fire safety formats?
How securely do you handle property and client data?
Can the VA transcribe audio dictations from site visits?
What exactly does the free Project Manager do?
Ready to Streamline Your Compliance?
Stop paying assessors to do administrative work. Outsource your back-office to our managed H&S administrative team today.
Request a Consultation
Submit the form below. Your Sagedoer project manager will contact you within 24 hours.