Eliminate Ghost Assets.
Simplify Your Audits.
Ensure accurate depreciation, flawless registry updates, and pristine audit trails. Hire a fully managed Fixed Asset Tracking VA overseen by a dedicated PM—at zero extra cost.
Proficient in Top Asset Tracking Software
Flawless Lifecycle Management
Your managed VA handles the meticulous data entry required from procurement to disposal.
Asset Registry Setup
Inputting new capital expenditures into your registry, logging serial numbers, purchase dates, original costs, and assigning initial locations/users.
Depreciation Schedules
Tracking asset depreciation (Straight-Line, Double Declining, MACRS) in Excel or your ERP, ensuring net book values are always accurate for accounting.
Barcode & Tag Logging
Matching physical RFID or barcode scans from your on-site team against the central database to track asset movement and prevent loss.
Warranty & Maintenance
Logging routine maintenance schedules, attaching service receipts, and tracking warranty expiration dates to prevent unnecessary repair costs.
Audit Support & Reconciliation
Reconciling physical inventory counts against the ledger, identifying discrepancies, and preparing clean reports for external financial audits.
Retirement & Disposal
Updating records for sold, scrapped, or obsolete assets, recording salvage values, and ensuring "ghost assets" are removed from the tax rolls.
A Managed Back Office. Zero Overhead.
We oversee your asset tracking workflows on your behalf at absolutely no extra charge.
Dedicated Project Manager
Stop auditing data entry. Your PM ensures the VA follows your specific software protocols, checks depreciation logic, and acts as a free QA layer.
No Platform Markups
Traditional freelance sites eat into your budget with 20-40% hidden fees. Sagedoer charges 0% in platform fees. You pay strictly for pure hours worked.
Centralised Time Tracking
We track output, not idle time. Our VAs only log hours when they are actively inputting assets, running depreciation schedules, or reconciling audits.
Security & Continuity
VAs operate under strict confidentiality. Plus, if your primary VA is unavailable, your PM immediately briefs an internal replacement to prevent backlogs.
Why CFOs & Ops Directors Choose Us
Comparing our managed operational model to standard freelance hires.
Outsource Your Ledger in 4 Steps
A streamlined workflow designed to get your assets tracked instantly.
Submit Requirements
Share your tech stack (Snipe-IT, SAP, etc.) and current spreadsheet records.
Finalise Strategy
Your dedicated PM reviews your workflow and establishes secure SOPs.
Expert Execution
The PM oversees our vetted VA as they input data and reconcile ledgers.
Pay for Output
We charge exclusively for actual working time. PM supervision is free.
Straightforward Pricing
Maximum Value. Zero platform fees. PM included.
Part-Time Assistant
20 HOURS PER WEEK
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Assistant
40 HOURS PER WEEK
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Controllers & Facilities Managers
See how Sagedoer clears the administrative bottleneck for asset-heavy firms.
Frequently Asked Questions
Everything you need to know about our Asset Tracking VAs.
How do you handle sensitive financial data securely?
Security is paramount. We recommend you provide the VA with a restricted, role-based login to your ERP or Asset software. They should not have export/download privileges. Additionally, we encourage the use of secure password managers (like LastPass).
Can the VA calculate depreciation for us?
Yes. If you provide your preferred depreciation methodology (e.g., MACRS, Straight-Line) and asset lifespans, the VA can build and maintain the Excel schedules or input the parameters correctly into your accounting software.
What if I use proprietary software instead of Asset Panda?
Not a problem. If you use a custom tool, your PM will review your loom videos or training docs and ensure the VA understands the specific data fields required for your proprietary system.
Do I pay extra for the Project Manager?
Absolutely not. Sagedoer operates on a strict zero-platform-fee model. You pay exclusively the hourly rate for the pure working hours generated by the VA. The Project Manager's QA and supervision are completely free.
Ready to organize your ledger?
Reach out via your preferred channel or fill out the form. Our project manager will contact you immediately.
Submit your requirements
Fill out the form below to get your operations started.