Streamline Care Paths.
Hire a Health Care Coordinator VA.
Close the loop on patient referrals, prior authorizations, and complex case management. We deploy rigorously vetted Care Coordinators—supervised by a dedicated Project Manager at zero extra cost.
Coordination Queue
Managed by SageDoer
Prior Auth Submitted
MRI Spine - Aetna Portal
Referral Loop Closed
Cardiology records attached
Post-Discharge Call
Follow-up booked in Epic
Native Experts in Your Clinical Ecosystem
What Can Your Care Coordinator Handle?
We handle the administrative friction of patient care so your clinical staff can focus entirely on treatment.
Referral Management
Processing inbound and outbound referrals, contacting specialists, securing appointments for patients, and ensuring clinical notes are successfully transmitted.
Prior Authorizations
Navigating complex payer portals to submit required clinical documentation, tracking PA statuses, handling routine denials, and securing approvals for treatments.
EHR Chart Prep & Auditing
Ensuring patient charts are fully prepped prior to visits. Chasing missing lab results, uploading external documents, and auditing records for completeness.
Patient Navigation & Calls
Acting as the patient's guide. Making post-discharge follow-up calls, ensuring care plan adherence, answering routine logistical queries, and booking follow-ups.
Insurance Verification
Calling insurance companies or logging into Availity/Navinet to verify active benefits, check specific deductibles, and confirm network statuses before care.
Complex Scheduling
Coordinating multi-provider appointments, managing surgery schedules, securing operating room blocks, and aligning complex patient care timelines.
Traditional Freelancers vs. SageDoer
Healthcare operations require strict QA. We provide managed, trained staffing—not independent gig-workers.
| Operational Standard | Standard Freelance Platforms | SageDoer Managed Services |
|---|---|---|
| Platform Fees & Markups | Up to 40% hidden markups and ongoing membership fees. | 0% Hidden Fees. Pay strictly for hours worked. |
| Clinical Admin QA | You act as the micro-manager, checking their prior auth and referral logs. | Dedicated Project Manager acts as your QA and single contact point. |
| Vetting & Credentials | Unverified individuals claiming EHR knowledge they don't possess. | Internally vetted, background-checked, and rigorously trained experts. |
| Hiring & Deployment Speed | Weeks spent interviewing, running unpaid tests, and comparing options. | Instant deployment. We match and assign the right specialist immediately. |
| Absence & Replacement | Freelancer goes offline, forcing your clinic staff to cover back-office work. | Seamless internal replacements managed by us with zero downtime. |
Four Steps to Operational Freedom
We handle the onboarding heavy lifting so your clinic can stay focused on patients.
Submit Needs
Tell us your EHR system, referral volume, and operational pain points.
Strategy Mapping
Our PM reviews your goals and designs an SOP (Standard Operating Procedure) for your VA.
Expert Execution
Your dedicated VA takes over prior auths, referrals, and chart prep immediately.
Output Billing
We invoice exclusively for productive admin hours. PM management and QA is entirely free.
Scale Your Practice, Not Your Overhead.
Only pay for hours spent actively working on your business. Management is 100% free.
Est. $560 USD / Month (Calculated as 20 hrs/week x 4 weeks)
Perfect for solo providers or small clinics needing routine help closing referral loops, navigating basic prior auths, and ensuring chart readiness.
- 20 Dedicated Hours Per Week
- Pay only for pure admin work
- Dedicated Project Manager included
- Free quality assurance checks
- Zero setup or onboarding fees
Est. $960 USD / Month (Calculated as 40 hrs/week x 4 weeks)
Designed for busy multi-provider practices or surgical centers needing heavy case management, daily PA submissions, and full-scale coordination.
- 40 Dedicated Hours Per Week
- Pay only for pure admin work
- Dedicated Project Manager included
- Free quality assurance checks
- Zero setup or onboarding fees
Trusted by Medical Directors Nationwide
"Our nurses were spending 3 hours a day on the phone with insurance companies for prior auths. Bringing in a SageDoer Care Coordinator completely lifted that burden. They are precise and professional."
Dr. Robert Trent
Chief Medical Officer"The dedicated Project Manager makes all the difference. We don't have to micro-manage the VA. They integrated seamlessly with Athenahealth to track our outgoing referrals and close the loop."
Maria Mendez
Operations Director"The fact that the Project Manager oversight is completely free is amazing. I didn't have to spend a minute explaining our chart prep guidelines to the VA. The PM handled all of the SOPs."
James Davies
Clinical Administrator"Our nurses were spending 3 hours a day on the phone with insurance companies for prior auths. Bringing in a SageDoer Care Coordinator completely lifted that burden. They are precise and professional."
Dr. Robert Trent
Chief Medical Officer"The dedicated Project Manager makes all the difference. We don't have to micro-manage the VA. They integrated seamlessly with Athenahealth to track our outgoing referrals and close the loop."
Maria Mendez
Operations DirectorCare Coordination FAQs
Genuine, realistic operational answers addressing security, EHR integration, and workflow concerns.
Scale Your Practice Seamlessly.
Get matched with a vetted Care Coordinator in under 24 hours. Submit your requirements below or contact us directly to begin.
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Request Your Dedicated VA
Tell us about your organization, current workflows, and administrative bottlenecks. A Project Manager will respond within 1 hour.