Streamline Your Clinic. Hire a Healthcare Account VA.
Stop drowning in insurance verifications, B2B provider onboarding, and EMR data entry. Delegate your medical back-office to a vetted Healthcare Virtual Assistant—overseen by a dedicated Project Manager at no extra cost.
Practice Management Hub
Account: Regional Telehealth
Eligibility Verification
B2B Provider Onboarding
Denied Claim Triage
Proficient in Top EMR & Healthcare Platforms
Stop Drowning in Medical Admin
Your clinical and leadership teams should be focusing on patient care and growth. Delegate the operational friction of insurance checks, provider onboarding, and EMR hygiene to a specialized Virtual Assistant.
Insurance Eligibility & VOB
Logging into payer portals (Availity, NaviNet) to verify patient benefits, check deductibles, and confirm active coverage before the appointment to prevent denied claims.
Provider Credentialing Ops
Assisting with B2B healthcare accounts. Organizing CAQH profiles, chasing providers for updated DEA/medical licenses, and formatting credentialing packets for payers.
Prior Authorizations
Initiating and tracking prior authorization requests. Gathering the necessary clinical notes from your EMR and submitting them via fax or payer portals, then following up until approved.
Denied Claim Triage
Reviewing ERAs/EOBs to identify denied claims. Correcting simple demographic or coding modifier errors and prepping the file for your billers to resubmit.
Data Entry & EMR Hygiene
Transcribing patient intake forms, updating demographics, attaching referral PDFs to patient charts, and ensuring your EMR database remains clean and accurate.
Referral & Appointment Coordination
Processing inbound referrals, reaching out to patients to schedule initial consults, and tracking referral loop closures to maintain strong relationships with referring clinics.
Single Point of Contact
Share your clinic's SOPs with your PM; they instruct the VA on the exact EMR workflows.
No BPO Minimums
Medical billing agencies charge huge percentages. Pay a flat hourly rate strictly for admin execution.
Centralised Tracking
Transparent time reporting shows exactly how long VOB checks and data entry took.
Compliance Assurance
Your PM audits workflows to ensure VAs operate securely within your privacy protocols.
Protect Your Revenue Cycle
If your front desk is too busy answering phones to verify insurance properly, your claim denial rate will skyrocket. The cost of bad data entry in healthcare is massive.
With Sagedoer, you partner with a specialized Healthcare Admin VA overseen by one dedicated project manager. We combine meticulous data entry with healthcare system proficiency—protecting your revenue at absolutely no extra charge.
- Reduce claim denials by catching eligibility issues early
- Zero Wasted Time forcing nurses or doctors to do data entry
- Faster onboarding for new providers and B2B accounts
How Our Managed Healthcare Ops Work
Four steps to delegating your medical back-office.
Submit Requirements
Provide role-based access to your EMR, payer portals, and share your standard operating procedures.
Establish Strategy
Our PM reviews your security protocols, sets up tracking sheets for VOB/Denials, and briefs the VA.
Expert Execution
Your PM supervises the VA as they verify insurance, update patient charts, and prep billing data daily.
Billed For Output
We track and charge solely for the VA's active administrative hours. PM QA is completely free.
Simple, Transparent Pricing
Scale your clinic's administrative capacity without expensive local payroll. Pay strictly for productive data entry hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active admin hours
- Dedicated Project Manager
- Free QA & workflow review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active admin hours
- Dedicated Project Manager
- Free QA & workflow review
- Zero software or platform fees
Frequently Asked Questions
Security is paramount in healthcare. Our VAs operate strictly within your secure, encrypted cloud environments (like your EMR portal via VPN or role-based access). We enforce clean-desk policies, meaning no patient data is downloaded or saved to local devices. Furthermore, all activity is tracked by our management software for full transparency.
No. This is an administrative and operational data-entry role. They can assist your billing department by verifying eligibility, checking claim statuses, and organizing denied claims for review. However, the actual application of diagnostic (ICD-10) and procedural (CPT) codes must remain with your certified medical coders.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, platform familiarization, and the QA oversight by the Project Manager (like spot-checking demographic data entry) are completely free.
Yes. If you provide them with a VoIP extension (like RingCentral) and the necessary practice NPI/Tax ID information, the VA can make outbound calls to payer provider-services lines to follow up on claims or secure prior authorizations.
Ready to organize your clinic?
Stop losing your clinical team's time to manual data entry and insurance phone trees. Reach out to Sagedoer today.
Inquire About Admin Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.