Accelerate Your Revenue Cycle with a Managed Medical Billing VA
Stop losing revenue to claim denials and slow AR follow-ups. Get a pre-vetted, highly trained claims submission assistant backed by a Dedicated Project Manager—at up to 70% cost savings compared to an in-house biller.
Proficient in Leading EHR, EMR & Clearinghouse Platforms
Comprehensive Claims Management
Delegate the tedious revenue cycle tasks to ensure your practice gets paid faster and more accurately.
Claim Scrubbing & Submission
Reviewing charges, auditing ICD-10/CPT codes against patient records, and safely submitting clean claims through your clearinghouse to minimize first-pass denials.
Denial Management & Appeals
Investigating rejected or denied claims immediately. We identify missing info, correct coding modifiers, and draft formal appeal letters to recover lost revenue.
Payment Posting (ERA/EOB)
Accurately downloading Electronic Remittance Advice files and manually posting paper EOBs into your EHR, ensuring patient balances and adjustments are correct.
A/R Follow-Up
Systematically working aging buckets (30/60/90+ days). We check claim statuses online or call insurance provider portals to push stalled payments through.
Eligibility & Prior Auth
Verifying active patient coverage, copays, and deductibles before visits. We also initiate and track Prior Authorization requests for complex procedures.
Patient Demographics & Charge Entry
Inputting patient data with extreme accuracy and entering encounter charges based on provider superbills to ensure the revenue cycle starts perfectly.
The Sagedoer Managed Difference
A secure, supervised team structure built for the strict compliance of medical billing.
Seamless RCM Integration
How we organize your billing back-office in 4 secure steps.
Submit Your Requirements
Tell us about your practice specialty, average claim volume, and the EHR/clearinghouse software you currently use.
Tailored RCM Strategy
Your Project Manager assigns a vetted billing VA, outlines access protocols, and establishes standard operating procedures for handling denials.
Expert Execution
Your VA processes daily charges, scrubs claims, and works the aging A/R buckets quietly in the background to ensure steady cash flow.
Pay Strictly For Output
You pay a flat, transparent rate exclusively for the actual hours your VA worked. PM supervision and reporting are completely free.
Transparent Billing Rates
No percentage cuts of your collections. No hidden markups. A simple flat hourly rate.
- Dedicated Project Manager Included
- Daily charge entry & submission
- Zero setup or onboarding fees
- No long-term lock-in contracts
- Deeply reduced bulk hourly rate
- Dedicated Project Manager Included
- Heavy Denial Management & A/R Follow-up
- Free internal backup VA coverage
Sagedoer vs. Traditional Hiring & Agencies
| Service Feature | Traditional RCM Agencies / Freelancers | THE SAGEDOER ADVANTAGE |
|---|---|---|
| Pricing Model | Take 4-9% of your total collections + platform fees | Flat $6-$7/hr. You keep 100% of your collections. |
| Operational Stress | You must interview, test, and manage freelancers daily | A Dedicated Project Manager oversees all daily tasks |
| EHR Familiarity | Generalists who need basic training on AdvancedMD/Epic | Pre-vetted talent familiar with complex medical billing tools |
| Coverage Gaps | If your biller gets sick, your revenue cycle stops | Instant, fully-briefed internal backup replacements |
Trusted by Clinics & Healthcare Providers
Frequently Asked Questions
Everything you need to know about our secure medical billing services.
Are your Virtual Assistants HIPAA trained and compliant?
Absolutely. We understand the critical importance of Protected Health Information (PHI). Our VAs undergo strict HIPAA compliance training. They access your systems through your secure, provisioned accounts (e.g., VPNs or limited-role EHR access) and never store patient data locally.
Why charge hourly instead of a percentage of collections?
Most traditional RCM agencies charge 4% to 9% of your total collections, punishing you for growing your practice. By charging a flat hourly rate ($6-$7/hr) for the exact labor required to process claims and work denials, we drastically reduce your overhead and let you keep the revenue you earned.
Do VAs handle medical coding, or just billing and submission?
Our Claims Submission VAs primarily focus on billing administration: claim scrubbing, submission, payment posting, denial management, and A/R follow-up. While they are familiar with ICD-10 and CPT codes for auditing and correcting simple modifiers on denials, primary complex medical coding from raw provider notes usually requires a certified CPC coder.
Will they call insurance companies for A/R follow-ups?
Yes. A crucial part of denial management and working aging A/R buckets is interacting with payer portals and calling insurance representatives to resolve stalled or rejected claims. Our VAs handle these time-consuming calls so your internal staff doesn't have to.
Ready to Optimize Your Revenue Cycle?
Stop letting denied claims age out. Let us handle the administrative heavy lifting. Reach out today to match with an expert Claims VA and Dedicated Project Manager.