Scale Your Clinical Team with a Healthcare Recruiting VA
Stop losing top RNs, LPNs, and clinical talent to slow hiring pipelines. Hire a dedicated virtual recruiter to handle sourcing, license verification, and ATS management—backed by a free dedicated Sagedoer Project Manager.
Live ATS Pipeline
Greenhouse Sync
Sarah J. — ICU Registered Nurse
VA verified active state RN license (Nursys) & 3 yrs Epic EMR experience. Added to pipeline.
Mark D. — Travel LPN
VA screened for shift flexibility. Scheduled Zoom interview with Director of Nursing.
PM Quality Check: The Sagedoer Project Manager reviews the VA's pre-screening checklists daily to ensure zero unqualified candidates reach your desk.
What Your Healthcare Recruiting VA Handles
Our VAs take over the tedious top-of-funnel work. They source, verify, and schedule clinical talent so your internal recruiters can focus purely on closing and onboarding.
Active Candidate Sourcing
Mining LinkedIn Recruiter, Indeed Resume, and specialized healthcare job boards to identify passive RNs, LPNs, CNAs, and allied health professionals.
Pre-Screening & Credentialing
Conducting initial phone/email screens for shift availability, pay expectations, and verifying active state licenses via Nursys or State Boards of Nursing.
Interview Coordination
Managing calendar tetris between hiring managers (DONs, HR Directors) and candidates. Sending Zoom links, calendar invites, and interview preparation packets.
ATS Data Entry & Cleanup
Entering resumes into Greenhouse, Bullhorn, or Workable. Updating candidate stages, tagging profiles with specific clinical specialties, and maintaining pipeline hygiene.
Email Drip Campaigns
Drafting and executing outbound email sequences to passive clinical talent, highlighting signing bonuses, flexible shifts, or unique facility benefits to drive inbound interest.
Background & Reference Checks
Initiating Checkr or Sterling background checks, collecting required onboarding documents (TB tests, BLS/ACLS cards), and making structured reference calls.
Fluent in Modern HR & ATS Platforms
Our VAs seamlessly integrate into your existing recruitment tech stack with zero learning curve.
Stop Paying 20% Placement Fees
Why rely on expensive external staffing agencies when you can build an internal sourcing machine for a fraction of the cost?
| Feature | External Staffing Agencies / Freelancers | Sagedoer (Fully Managed VA) |
|---|---|---|
| Cost Structure | High contingency fees (15-25% of salary) per hire. | Flat hourly rate ($6-$7/hr). Keep all the candidates you source. |
| Pipeline Ownership | Agency owns the talent pool. You only see what they send. | You own the ATS data, pipeline, and future hires completely. |
| Daily Oversight | Zero visibility into daily activity until a candidate is submitted. | Dedicated PM ensures daily KPIs (e.g., 50 outreach msgs/day) are hit. |
| Quality Assurance | Often submit unvetted resumes just to hit quota. | PM verifies licenses and prescreen checklists before submission. |
| Turnover Protection | If your freelance sourcer quits, recruitment halts completely. | Seamless internal replacements by PM with zero workflow disruption. |
Hire Faster. Spend Less.
Build a continuous pipeline of clinical talent without the massive overhead of full-time internal recruiters or external agency fees.
Part-Time
20 Hours Per Week
- Pay only for active sourcing hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active sourcing hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by Healthcare Agencies
"Our Sagedoer VA sourced 15 qualified ICU nurses in two weeks using LinkedIn Recruiter. The PM made sure every single one had an active, unencumbered license before they hit my desk."
"We stopped paying 20% placement fees to external agencies. Our dedicated VA manages our Greenhouse pipeline perfectly, and the cost savings are astronomical."
"Scheduling interviews across three different hospital departments was a nightmare. Our VA took over calendar coordination completely, cutting our time-to-hire by 12 days."
"Our Sagedoer VA sourced 15 qualified ICU nurses in two weeks using LinkedIn Recruiter. The PM made sure every single one had an active, unencumbered license before they hit my desk."
"We stopped paying 20% placement fees to external agencies. Our dedicated VA manages our Greenhouse pipeline perfectly, and the cost savings are astronomical."
Frequently Asked Questions
Do your VAs know how to check state nursing licenses?
Yes. Our Healthcare Recruiting VAs are trained to navigate Nursys and individual State Board of Nursing portals to verify active, unencumbered licenses for RNs, LPNs, and advanced practice nurses before ever submitting them to your pipeline.
Are they familiar with healthcare terminology and specialties?
Absolutely. They understand the difference between an ICU, Med-Surg, or Telemetry nurse. They know to screen for specific EMR experience (like Epic or Cerner) and can accurately filter resumes based on specific clinical certifications (BLS, ACLS, PALS).
Do I need to provide them with a LinkedIn Recruiter seat?
Yes, typically you will need to provision a seat or sub-account on your sourcing platforms (LinkedIn Recruiter, Indeed, Bullhorn) so the VA can work directly within your agency's secure environment. Your dedicated Project Manager will help coordinate this access securely during onboarding.
How is HIPAA compliance handled during recruitment?
While recruitment primarily deals with candidate data rather than Patient Health Information (PHI), our VAs still undergo HIPAA awareness training. If they process background checks, drug screens, or occupational health records (like TB tests/vaccinations) for onboarding, they adhere strictly to compliance and privacy protocols.
Turbocharge Your Clinical Pipeline
Submit your open reqs and ATS details via the form. A Sagedoer Project Manager will reply promptly to structure your sourcing plan and assign your new Coordinator.