Streamline Your Agency's Finances with a Managed Accounting VA
Stop losing revenue to unverified commissions and messy carrier payables. Get a pre-vetted, highly trained Insurance Accounting Virtual Assistant backed by a Dedicated Project Manager—at up to 70% cost savings compared to an in-house bookkeeper.
Proficient in Leading Insurance AMS & Accounting Platforms
Comprehensive Insurance Bookkeeping
Insurance accounting requires specialized knowledge. Your VA handles the exact complexities of agency billing, direct billing, and carrier payables.
Direct & Agency Bill Reconciliation
Reconciling monthly carrier statements against your AMS. We identify discrepancies between expected and received commissions, ensuring no penny is lost.
Carrier Payables Management
Managing your Agency Bill accounts. We accurately match policy payments, generate statements, and prepare the payable reports so carriers are paid accurately and on time.
Trust Account Reconciliation
Keeping your operating and trust accounts strictly separate. We perform rigorous daily/weekly bank reconciliations to ensure 100% compliance with state department of insurance regulations.
Producer Commission Statements
Calculating splits and drawing up accurate producer pay statements based on complex tiered structures, ensuring your brokers are paid correctly every cycle.
Daily Accounting & Data Entry
Posting daily cash receipts, applying customer payments to invoices in your AMS, and syncing financial data securely into QuickBooks or Xero.
A/R & Premium Follow-Ups
Generating aging reports for unpaid agency-billed policies. We send statements and gentle reminders to clients to prevent policy cancellations due to non-payment.
The Sagedoer Managed Advantage
A highly secure, meticulously managed remote staffing structure built specifically for the operational and regulatory standards of insurance agencies.
Seamless Agency Integration
How we connect our accounting talent to your agency's financial workflows in four secure steps.
Systems & Security Setup
Tell us your AMS (e.g., Epic, AMS360) and establish secure communication channels. You provide restricted, role-based access for financial data entry.
Pairing & Protocol Alignment
Your Project Manager assigns a vetted insurance accounting VA and documents your agency's specific rules for commission splits and reconciliation.
Delegated Execution
Your VA executes daily cash posting, carrier payables, and download exception handling. Your Project Manager audits the workflow to ensure accuracy.
Transparent Billing
Pay a flat, predictable rate purely for the hours worked. Your dedicated PM's supervision and management are completely free.
Transparent Accounting Support Rates
No expensive recruitment fees. No minimum monthly retainers. Predictable labor costs to scale your agency's back-office.
- Dedicated Project Manager Included
- Ideal for daily cash posting & data entry
- Zero setup or onboarding fees
- No long-term lock-in contracts
- Deeply reduced bulk hourly rate
- Dedicated Project Manager Included
- Full commission audits & payables mgmt
- Free internal backup VA coverage
Sagedoer vs. Traditional Freelancers
| Operational Factor | General Freelance Platforms | THE SAGEDOER ADVANTAGE |
|---|---|---|
| Pricing Structure | Up to 40% hidden markups & bidding fees | Flat $6-$7/hr. You pay strictly for labor. |
| Industry Expertise | General bookkeepers who don't understand AMS systems | Pre-vetted talent familiar with insurance-specific accounting. |
| Management Effort | You must constantly review their work for accuracy | A Dedicated PM ensures formatting and SOPs are followed. |
| Absence Contingency | Freelancer takes a day off, commission runs are delayed | VAs are backed up by an internal Sagedoer team instantly. |
Trusted by Insurance Agencies & Brokerages
Frequently Asked Questions
What is the difference between a general bookkeeper and an Insurance Accounting VA?
A general bookkeeper understands debits and credits, but an Insurance Accounting VA understands the specific nuances of the insurance industry. They know how to handle Direct Bill vs. Agency Bill, carrier payables, trust account compliance, premium financing, and complex producer commission splits.
What Agency Management Systems (AMS) do they know?
Our VAs have experience working within top insurance industry software, including Applied Epic, Vertafore (AMS360, QQCatalyst), EZLynx, HawkSoft, and standard financial platforms like QuickBooks Online and Xero.
How do you ensure financial data security?
Security is paramount. Our VAs sign strict NDAs. They operate through secure, restricted access points (like VPNs or role-limited accounts in your AMS) ensuring no financial data or client PII is stored on local, unmanaged hardware. You maintain complete control over bank access and final payment approvals.
What happens if my assigned VA is out sick during commission processing?
Because Sagedoer is a fully managed service, your Dedicated Project Manager instantly reassigns your critical daily tasks to a fully-briefed internal backup VA. Your accounting workflow continues without any disruption or missed deadlines.
Ready to Secure Your Agency's Finances?
Stop letting un-reconciled statements slow down your growth. Reach out today to schedule a strategy call and match with an expert Accounting VA and Dedicated Project Manager.