Clear the Waiting Room.
We'll Handle the Intake.
Stop burning out your front desk staff on endless paperwork and hold music. Hire a fully managed Patient Registration Virtual Assistant to seamlessly process intakes, verify insurance, and update your EMR before the patient even arrives.
New Patient Reg
Sarah Jenkins - Demographics
Entered into eClinicalWorks
Eligibility Check
BCBS PPO Verification
Active. $40 Copay logged.
Referral Processing
Dr. Smith Ortho Referral
Fax attached to patient file
Sagedoer Manager
"Tomorrow's schedule is verified."
Fluent in Industry-Standard EHR & Practice Management Software
Protect Your Front Desk from Burnout
Our managed VAs handle the tedious, time-consuming data entry and verifications that slow down your in-office staff, allowing them to focus entirely on the patients in front of them.
Patient Registration & EMR Entry
Bypass illegible clipboards. Your VA transcribes digital intake forms, enters demographics, and creates the patient chart securely in your EHR.
- Validating demographic & contact data
- Ensuring consent/HIPAA forms are signed
Insurance Verification
Stop getting blindsided by denied claims. We actively log into payer portals (Availity, Navinet) to verify active coverage prior to the appointment.
- Checking copays, deductibles, and co-insurance
- Logging eligibility details into the patient chart
Scheduling & Triage
Keep your calendar full but organized. VAs answer inbound calls, schedule visits based on provider rules, and manage cancellation waitlists.
- Inbound scheduling and appointment modification
- Sending pre-visit instructions (e.g., fasting rules)
Referral & Fax Management
Don't let referrals sit untouched. We monitor your digital fax lines, extract incoming specialist referrals, and attach them correctly to the EHR.
- Sorting e-faxes to correct provider queues
- Reaching out to referred patients to schedule
Recall & Follow-Ups
Prevent care gaps and boost clinic revenue. Your VA systematically contacts patients due for annual physicals, lab reviews, or post-op checks.
- Running recall reports from the practice software
- Phone and SMS outreach campaigns
Free Practice Manager
You don't have time to audit your remote staff. We assign a dedicated PM to QA your VA's data entry, monitor call logs, and ensure confidential workflows are maintained—at zero extra cost.
View PricingA Smarter Approach to Clinic Staffing
Why growing medical practices are abandoning the endless cycle of local hiring in favor of fully managed virtual assistant teams.
Traditional Local Hires
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Massive Overhead Costs
Hiring local receptionists drains your clinic's budget with payroll taxes, health benefits, PTO, and physical desk space.
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Constant Staff Turnover
The medical front desk has one of the highest burnout rates. When they quit, your intake operations grind to a halt.
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High Management Burden
You or your Office Manager are entirely responsible for training them on the EMR, auditing their insurance checks, and handling HR.
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0% Overhead or Benefits
Pay strictly a flat hourly rate for pure work tracked via centralized software. Zero payroll taxes or benefits. Save up to 70%.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their data entry, and assures operational continuity at no extra cost.
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Seamless Internal Replacements
If a VA takes leave, we instantly assign another internally vetted expert. Zero disruption to your patient scheduling.
Delegate in 4 Simple Steps
Submit Needs
Share your practice's specific EMR software, daily patient volume, and pain points via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures (SOPs), and finalises secure system access.
Expert Execution
Your PM takes full charge, managing your VA to tackle insurance portals, faxes, and patient registration.
Pay For Output
We charge exclusively for actual working time logged. Practice Manager supervision and QA is 100% free.
Predictable Clinic Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Medical Practices
Frequently Asked Questions
Confidentiality is our top priority in medical settings. Our VAs operate under strict internal confidentiality agreements. You provide restricted, role-based access to your specific EMR/EHR system. Our professionals use secure password managers and adhere to stringent data protection protocols when handling sensitive health information.
Yes. VAs are thoroughly vetted for clear, professional English communication. They can operate your VOIP system (like RingCentral or Zoom Phone) to answer inbound scheduling calls, conduct pre-visit reminder calls, and reply to patient portal messages seamlessly.
Sagedoer maintains an active pool of VAs experienced in medical administration. During onboarding, your dedicated Project Manager will align you with a VA proficient in the specific software tools your clinic relies on, whether that's Epic, eClinicalWorks, AthenaHealth, or SimplePractice.
Optimize Your
Front Desk.
Stop letting administrative backlogs delay patient care. Contact Sagedoer to deploy your dedicated medical support instantly.
Request Setup Proposal
Share your EMR system and daily patient volume. A PM will respond shortly.