Stop Chasing Unpaid Invoices.
Preserve Client Relationships.
Awkward money conversations shouldn't be your job. Hire a fully managed Accounts Receivable Virtual Assistant to track down late payments, send polite reminders, and reconcile your books.
A/R Aging Dashboard
QuickBooks Online Sync
Inv #1042 - Acme Corp
Final Notice Sent
$4,500
45 DAYS LATEInv #1055 - Zenith LLC
Called. Promised Friday.
$2,100
15 DAYS LATEInv #1080 - Global Tech
Stripe Link Emailed
$8,000
PAID TODAYSagedoer Manager
"$8k recovered today."
Fluent in Industry-Standard Accounting & Invoicing Tools
Your Dedicated Billing Department
We handle the entire payment lifecycle—from generating the invoice to polite persistence when it's overdue—so you can focus on delivering great work.
Polite Payment Reminders
Protect your client relationships. Your VA acts as your "Billing Team" (e.g., billing@yourdomain), sending courteous but firm follow-up emails before and after due dates.
- 7-day, 3-day, and day-of reminders
- Firm escalation for 30+ days overdue
Invoice Generation
Stop doing admin work on Friday nights. Send us your approved proposals or timesheets, and your VA will accurately draft and send the invoices via your accounting software.
- QuickBooks / Xero invoice drafting
- Attaching necessary receipts or logs
A/R Aging Reports
Know exactly who owes you money. Your VA maintains an active Accounts Receivable Aging report, prioritizing outreach for accounts that are 30, 60, or 90 days past due.
- Weekly cash-flow expectation reports
- Identifying high-risk, slow-paying clients
Dispute & Query Handling
Clients delay payment when they have questions. Your VA promptly answers questions like "Can I get a breakdown of this charge?" or "How do I update my credit card?".
- Supplying W-9s or direct deposit forms
- Resending secure Stripe payment links
Payment Reconciliation
Keep your books clean for tax season. We match incoming bank transfers, PayPal deposits, and Stripe payouts against open invoices to mark them as paid.
- Accounting for merchant processing fees
- Clearing paid invoices in your CRM/Accounting software
Free Quality Assurance
You don't want to accidentally chase a client who already paid. We assign a dedicated Project Manager to QA the VA's email drafts and check aging reports before they go out—at zero extra cost.
View PricingA Secure Approach to Financial Admin
Why handing financial access to unvetted freelancers is risky, and why growing businesses choose Sagedoer's managed teams instead.
Freelance Platforms
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High Security Risks
Giving invoicing access to unvetted solo freelancers on Upwork or Fiverr opens you up to severe data and financial risks.
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Platform Markups & Fees
Lose up to 40% of your budget to bidding fees, transaction costs, and mandatory monthly memberships.
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Tone & Professionalism Issues
If an untrained freelancer sounds rude or aggressive while asking for payment, it permanently damages your client relationships.
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Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality protocols using secure password managers.
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0% Hidden Fees
Pay strictly a flat hourly rate for pure work tracked via centralized software. Zero platform fees. Save up to 70%.
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Free Management QA Layer
Your dedicated PM reviews outgoing communications to ensure a polite, professional, yet firm tone is always maintained.
Delegate in 4 Simple Steps
Submit Needs
Share your invoicing platform (e.g., QuickBooks), average invoice volume, and goals via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, establishes communication templates (SOPs), and finalises secure access.
Expert Execution
Your PM takes full charge, managing your VA to tackle the A/R aging report and follow up on late payments.
Pay For Output
We charge exclusively for actual working time logged. Project Manager supervision and QA is 100% free.
Predictable Financial Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Growing Businesses
Frequently Asked Questions
Security is our priority. You never give a VA full administrative control or banking access. Instead, you create a restricted, "Read-Only" or "Invoicing-Only" user seat within QuickBooks or Xero. Our VAs use secure password managers and adhere to strict confidentiality protocols, preventing unauthorized changes.
Yes. Protecting your client relationship is paramount. During setup, your Project Manager will work with you to establish approved email templates (SOPs) that dictate the exact tone. We ensure all communication is professional, courteous, yet firm when required.
Absolutely. We highly recommend setting up an alias like billing@yourdomain.com or accounts@yourdomain.com. The VA will manage this inbox, providing a seamless, professional experience for your clients without revealing they are a third-party contractor.
Protect Your
Cash Flow.
Stop letting awkward conversations delay your revenue. Contact Sagedoer to deploy your dedicated billing support instantly.
Request Setup Proposal
Share your accounting software and average invoice volume. A PM will respond shortly.