Stop Chasing Suppliers.
Start Optimizing Your Supply Chain.
Letting highly-paid operations managers spend hours doing data entry for Purchase Orders and 3-way invoice matching is burning your margins. Hire a rigorously trained Procurement Virtual Assistant. We manage the QA, and you pay only for output.
Proficient in Top ERP & Supply Chain Stacks
What Your Purchasing VA Handles Daily
Your dedicated Project Manager ensures our vetted experts execute these high-volume supply chain tasks flawlessly, preventing stockouts and protecting your margins.
Vendor Sourcing & RFQs
Stop settling for the first price you see. We research alternative suppliers, issue Requests for Quotation (RFQs), and compile comparison matrices for your approval.
- Sourcing domestic and overseas suppliers
- Compiling pricing, MOQ, and lead-time spreadsheets
- Requesting product samples and catalogs
PO Creation & 3-Way Matching
Ensure you only pay for exactly what you received. We draft Purchase Orders in your ERP and perform rigorous 3-way matching before routing invoices to your CPA.
- Data entry for POs in NetSuite or Coupa
- Matching Invoices to POs and Receiving Docs
- Flagging price discrepancies or missing items
Logistics & ETA Tracking
Never wonder where your freight is. We relentlessly follow up with freight forwarders and suppliers to update your inventory systems with accurate delivery dates.
- Chasing suppliers for missing tracking numbers
- Communicating customs delays to internal teams
- Updating inbound stock statuses in Cin7/Fishbowl
The Sagedoer Architecture
Why Supply Chain Directors and Operations Managers choose our managed service over raw freelancing.
Unmanaged Freelancers
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Financial Data Risks
Giving a random freelancer direct access to your ERP and pricing contracts without strict protocols.
Management Overhead
Your Ops Manager must stop working on strategy to write exhaustive SOPs and audit the VA's POs.
Costly Mistakes
An untrained freelancer missing a price discrepancy on an invoice can cost you thousands.
Sagedoer Managed
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Strict Access Protocols
Internally vetted experts operating under strict NDAs using secure credential managers.
Dedicated Project Manager
Acts as your remote Purchasing Supervisor. We oversee the VA at no cost to you.
Rigorous Quality Assurance
The PM spot-checks the 3-way matching and PO entries to guarantee absolute accuracy.
Deployment Protocol
A structured, secure workflow designed to integrate smoothly with your financial operations.
Submit Requirements
Share your ERP software (e.g., NetSuite, Cin7), PO volume, and primary suppliers via form or email.
Security & SOP Setup
Your PM establishes secure role-based access, maps out your 3-way match rules, and builds the workflow.
Active Purchasing
Your PM takes charge. They manage the VA sending RFQs, cutting POs, and updating tracking sheets.
Pay for Output
Centralized time tracking. You pay only for the VA's actual working hours. PM QA is completely free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Management included.
Part-Time Support
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Purchasing
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Supply Chain Leaders
See how Sagedoer's managed approach eliminates procurement bottlenecks.
"Our operations manager was spending 3 hours a day just creating POs in NetSuite and chasing suppliers in China for tracking numbers. Sagedoer's VA took this over completely. The PM ensures perfect accuracy. Huge ROI."
David T.
E-Commerce Founder
"We were losing money because we simply didn't have time to gather 3 quotes for every material order. The VA now runs our RFQ process. We're saving an average of 12% on raw materials because we finally have the bandwidth to negotiate."
Sarah J.
Manufacturing Director
"The 3-way matching was a nightmare for our accounting team. The Sagedoer PM set up an SOP where the VA matches the PO to the warehouse receipt and the invoice. Now, our Controller just hits 'Approve'."
Marcus K.
Retail Chain CFO
"Security was our main concern. The PM worked with us to set up restricted, role-based access in QuickBooks Commerce. The VA handles our daily inventory tracking flawlessly without ever having payment authority."
Elena L.
Operations Lead
"Our operations manager was spending 3 hours a day just creating POs in NetSuite and chasing suppliers in China for tracking numbers. Sagedoer's VA took this over completely. The PM ensures perfect accuracy. Huge ROI."
David T.
E-Commerce Founder
"We were losing money because we simply didn't have time to gather 3 quotes for every material order. The VA now runs our RFQ process. We're saving an average of 12% on raw materials because we finally have the bandwidth to negotiate."
Sarah J.
Manufacturing Director
"The 3-way matching was a nightmare for our accounting team. The Sagedoer PM set up an SOP where the VA matches the PO to the warehouse receipt and the invoice. Now, our Controller just hits 'Approve'."
Marcus K.
Retail Chain CFO
"Security was our main concern. The PM worked with us to set up restricted, role-based access in QuickBooks Commerce. The VA handles our daily inventory tracking flawlessly without ever having payment authority."
Elena L.
Operations Lead
System Queries (FAQ)
Common questions about delegating your procurement operations.
Do these VAs negotiate final contracts with suppliers?
How do you securely access our ERP (NetSuite, Coupa, etc.)?
Do they handle Accounts Payable (A/P) tasks?
Do I have to train them on my specific workflow?
Lower your COGS.
Stop data entry.
Stop paying senior operations managers to chase supplier tracking numbers. Contact us to deploy a trained Purchasing VA and a dedicated Project Manager.
Request Deployment Proposal
Share your ERP software (e.g., NetSuite, Cin7) and purchasing volume below. Your Project Manager will establish contact shortly.