Never Run Out of Stock.
Automate Your Purchasing.
Stop chasing overseas suppliers and drowning in ERP data entry. Hire a fully managed Procurement Virtual Assistant to handle PO creation, 3-way matching, and delivery follow-ups.
LOW STOCK ALERT
PO #8820 - Shenzhen Mfg
Drafted & emailed to supplier
DELIVERY FOLLOW-UP
PO #8795 - Global Packaging
ETA updated in ERP system
ACCOUNTS PAYABLE
3-Way Match Verification
PO, Receipt & Invoice matched
Sagedoer Manager
"PO quantities QA verified."
Fluent in Industry-Standard ERP & Procurement Software
Your Backend Purchasing Department
We handle the tedious, detail-oriented work of purchase order creation, vendor communication, and invoice matching so you can focus on sourcing and strategy.
PO Creation & Routing
When inventory hits the reorder point, your VA drafts the Purchase Order, ensures pricing/terms are correct, routes it for your approval, and sends it to the vendor.
- Generating POs in NetSuite, Cin7, or QuickBooks
- Attaching required tech packs or shipping labels
Supplier Communication
Bridge the time-zone gap. VAs email overseas suppliers while you sleep to secure confirmations, chase down ETAs, and negotiate minor discrepancies.
- Sending automated follow-ups for unconfirmed POs
- Requesting proforma invoices and packing lists
3-Way Invoice Matching
Protect your bottom line. Before Accounts Payable pays a bill, your VA verifies that the Supplier Invoice exactly matches the original PO and the Warehouse Receipt.
- Flagging price discrepancies or unexpected freight charges
- Routing clean invoices for final payment approval
Shortages & Exceptions
When the warehouse receives 480 units instead of 500, your VA steps in. They contact the vendor, request credit memos, and update the ERP inventory levels.
- Processing RMAs (Return Merchandise Authorizations)
- Adjusting open POs to reflect partial fulfillments
Database Maintenance
A messy ERP causes ordering chaos. VAs perform routine maintenance, updating supplier pricing catalogs, adjusting lead times, and retiring obsolete SKUs.
- Updating Cost of Goods Sold (COGS) matrices
- Ensuring minimum order quantities (MOQs) are accurate
Free QA Project Manager
An extra zero on a Purchase Order can cost thousands. You don't have time to audit your assistant. We assign a dedicated Project Manager to QA your VA's drafted POs and 3-way matches before execution—at zero extra cost.
View PricingA Smarter Approach to Staffing
Why successful supply chain directors are moving away from local hires and risky freelance platforms to fully managed VA teams.
Freelance Platforms
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Security & Financial Risks
Handing over ERP access and purchasing power to an unvetted solo freelancer on Upwork is a massive corporate liability.
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Platform Markups & Fees
Lose up to 40% of your administrative budget to bidding fees, transaction costs, and mandatory monthly memberships.
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High Management Burden
You are entirely responsible for training them on your specific PO workflows, auditing their data entry, and tracking their hours.
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Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality protocols using secure, restricted-access password managers.
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0% Hidden Fees
Pay strictly an hourly rate for pure work tracked via centralized software. Zero payroll taxes or platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their drafted POs, and assures operational continuity.
Delegate in 4 Simple Steps
Submit Needs
Share your ERP software stack and average monthly PO volume via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, digests your approval logic/SOPs, and finalises secure access.
Expert Execution
Your PM takes full charge, managing your VA to immediately begin drafting POs and chasing suppliers.
Pay For Output
We charge exclusively for actual working time logged. PM QA and supervision is 100% free.
Predictable Department Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Supply Chain Leaders
Frequently Asked Questions
Security is our priority. You never give a VA full administrative or banking control. Instead, you create a restricted, role-based user seat within your ERP (e.g., "Purchasing Clerk" allowing them to draft POs but requiring your approval to finalize). Our VAs use secure password managers and adhere to strict data protection protocols.
Because our teams operate globally, we can assign a VA whose working hours align with your suppliers in Asia or Europe. They will manage a dedicated email address (e.g., purchasing@yourdomain.com), allowing them to negotiate minor discrepancies, request ETAs, and clarify packing lists while you sleep.
An extra zero on a PO can cost thousands. That is exactly why Sagedoer provides a dedicated Project Manager. Your PM acts as your quality assurance lead, reviewing the VA's drafted POs and 3-way match spreadsheets against your standard operating procedures before they are submitted to you for final approval.
Scale Your
Supply Chain.
Stop letting manual data entry slow down your purchasing flow. Contact Sagedoer to deploy your dedicated procurement support instantly.
Request Setup Proposal
Share your ERP software stack and monthly PO volume. A PM will respond shortly.