Stop Doing the Books at 2 AM.
Protect Your Margins.
Restaurant owners shouldn't be wasting their nights entering Sysco invoices or reconciling UberEats payouts. Hire a rigorously trained Restaurant Accounting Virtual Assistant to manage your daily sales entries, accounts payable, and tip pooling. We manage the QA, and you pay only for output.
Proficient in Top Restaurant Tech & Accounting Stacks
What Your Restaurant VA Handles Daily
Your dedicated Project Manager ensures our vetted hospitality experts execute these tedious financial tasks flawlessly, giving you an audit-ready back office and clear P&Ls.
Daily Sales & Cash Recs
Stop letting unrecorded sales mess up your books. We pull Daily Sales Summaries from your POS and match them to bank deposits, ensuring every dollar is accounted for.
- Entering Daily Sales Summaries (DSS) into QBO
- Reconciling cash drawer variances
- Matching UberEats/DoorDash payouts to sales
Accounts Payable (AP) & COGS
A box of crinkled vendor receipts is a nightmare for your CPA. We digitize, enter, and code every invoice accurately to track your true food and pour costs.
- Entering Sysco/US Foods invoices via Dext/Hubdoc
- Coding expenses to exact Chart of Accounts (COGS)
- Flagging vendor price discrepancies
Payroll Prep & Tip Pooling
Restaurant payroll is notoriously complex. We compile hours from 7shifts, calculate intricate tip pool distributions, and prep data for your payroll provider.
- Calculating FOH/BOH tip pool distributions
- Reconciling credit card tips against POS reports
- Compiling weekly timesheets for Gusto/ADP
The Sagedoer Architecture
Why Restaurant Groups and Hospitality CPAs choose our managed service over raw freelancing.
Unmanaged Freelancers
Industry Illiteracy
Hiring a generic bookkeeper who doesn't understand the difference between Prime Costs and Operating Expenses in hospitality.
Management Overhead
You or your General Manager must stop running the floor to teach the VA how to pull reports from Toast.
Costly Mistakes
An untrained freelancer messing up the tip pool distribution, leading to angry staff and legal liabilities.
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Sagedoer Managed
Hospitality Specific Training
VAs trained specifically to navigate POS systems, understand restaurant COGS, and manage 3rd-party delivery reconciliations.
Dedicated Project Manager
Acts as your remote Financial Controller. We oversee the VA's data entry accuracy at no cost to you.
Strict Quality Assurance
The PM audits the daily sales entries against bank feeds before your actual CPA reviews them.
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Deployment Protocol
A structured, secure workflow designed to integrate smoothly with your restaurant tech stack.
Submit Requirements
Share your POS system (e.g., Toast), Accounting software (e.g., QBO), and specific pain points via our form.
Security & SOP Setup
Your PM establishes restricted "bookkeeper" access to your portals, reviews your Chart of Accounts, and builds the SOPs.
Active Bookkeeping
Your PM takes charge. They manage the VA entering daily sales, coding AP invoices, and calculating tips.
Pay for Output
Centralized time tracking. You pay only for the VA's actual data entry hours. PM QA is completely free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Controller-level Management included.
Part-Time Admin
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager QA
- Free workflow supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Admin
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager QA
- Free workflow supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Restaurant Groups & Owners
See how Sagedoer's managed approach cleans up the back office.
"I was spending my Sundays matching DoorDash payouts to our Square POS numbers. Sagedoer's VA completely took this over. The Project Manager ensures the reconciliation is perfect before my CPA even logs in. Huge time saver."
David T.
Multi-Unit Franchisee
"We needed someone to enter our Sysco and produce invoices into Restaurant365. The VA codes everything to the exact COGS categories perfectly. We actually know our food costs in real-time now."
Sarah J.
Director of Operations
"The QA from the Project Manager is what makes this work. I've had freelancers before who messed up the FOH/BOH tip pool spreadsheet, causing massive payroll headaches. Sagedoer audits the math."
Marcus K.
General Manager
"Security was our main concern. The PM worked with us to set up restricted, view-only access in our bank portal and QuickBooks. The VA handles our daily sales entries flawlessly without payment authority."
Elena L.
Restaurant CPA
"I was spending my Sundays matching DoorDash payouts to our Square POS numbers. Sagedoer's VA completely took this over. The Project Manager ensures the reconciliation is perfect before my CPA even logs in. Huge time saver."
David T.
Multi-Unit Franchisee
"We needed someone to enter our Sysco and produce invoices into Restaurant365. The VA codes everything to the exact COGS categories perfectly. We actually know our food costs in real-time now."
Sarah J.
Director of Operations
"The QA from the Project Manager is what makes this work. I've had freelancers before who messed up the FOH/BOH tip pool spreadsheet, causing massive payroll headaches. Sagedoer audits the math."
Marcus K.
General Manager
"Security was our main concern. The PM worked with us to set up restricted, view-only access in our bank portal and QuickBooks. The VA handles our daily sales entries flawlessly without payment authority."
Elena L.
Restaurant CPA
System Queries (FAQ)
Common questions about delegating your restaurant bookkeeping.
Do these VAs act as a certified CPA or file taxes?
How do you securely access our POS and Bank Accounts?
Do I have to teach them how to use Restaurant365 or QuickBooks?
Can they handle multi-location restaurant groups?
Run the floor.
We run the books.
Stop letting your GM burn out doing late-night data entry. Contact us to deploy a trained Accounting VA and a dedicated Project Manager.
Request Deployment Proposal
Share your accounting stack (e.g., QBO, Restaurant365) and location volume below. Your Project Manager will establish contact shortly.