Stop Drowning in Towbook. Hire a Data Entry VA.
Your dispatchers need to focus on drivers and distressed callers, not typing VINs and updating impound logs. Hire a vetted Towing Data Entry VA to manage your back-office—overseen by a dedicated Project Manager at no extra cost.
Dispatch Queue (Live)
Active Calls & Data Entry
Call #8492 - Motor Club
Impound Entry - Police Tow
Invoice #4029 Batch
Calls Logged
84
TodayInvoices Sent
42
TodayProficient in Top Towing & Auto Transport Software
Get the Data Entry Off Your Dispatcher's Desk
Towing is a fast-paced, high-stress environment. When your local dispatchers are stuck typing VINs and generating invoices, they miss calls and misallocate drivers. Delegate the back-office typing to a specialized VA.
Dispatch Log Entry
Manually entering call details, pickup/drop-off locations, vehicle descriptions, and VINs into Towbook or Beacon precisely as they come in.
Impound Inventory Management
Keeping your yard inventory accurate. Logging impounded vehicles, tracking storage days, and preparing release documentation so fees are calculated correctly.
Invoice & Billing Generation
Taking completed calls and turning them into accurate invoices in QuickBooks or Towbook, ensuring no billable miles, winch fees, or storage days are missed.
Motor Club Portal Updates
Logging into portals like Agero, AAA, Geico, and Allstate to update statuses, upload photos, and submit final invoices to ensure you get paid faster.
Driver Log Auditing
Reviewing driver shift logs, verifying uploaded photos of damage/drop-offs, and ensuring all required paperwork is attached to the call file before closing.
Email & Inbox Triage
Monitoring the general dispatch email inbox, extracting tow requests from police departments or commercial accounts, and staging them for the live dispatcher.
Single Point of Contact
Explain your dispatch workflow to your PM; they train the VA and handle daily management.
No Platform Markups
Bypass the bloated overhead of freelance marketplaces. Pay only for pure data entry hours.
Centralised Tracking
Transparent shift reports show exactly how many invoices or logs were processed per hour.
Quality Assurance
Your PM audits data entry accuracy to ensure VINs and billing amounts are 100% correct.
Scale Your Fleet, Not Your Office Overhead
Hiring local dispatchers just to do data entry is a massive waste of payroll. Your in-house team needs to be directing drivers and handling angry motorists, not copying and pasting from Agero.
With Sagedoer, you partner with a specialized Towing Data Entry VA overseen by one dedicated project manager. We take over recruitment, software calibration, and operational QA—protecting your billing accuracy at absolutely no extra charge.
- Up to 70% Operational Savings vs local hires
- Zero Wasted Time on recruitment testing
- Faster invoice submission means faster cash flow
How Our Managed Back-Office Works
Four straightforward steps to delegating your dispatch data entry.
Submit Requirements
Share your specific dispatch software (Towbook, Beacon), billing rules, and workflow protocols.
Establish Strategy
Our PM reviews your yard processes, establishes secure login access, and briefs the assigned VA.
Expert Execution
Your PM supervises the VA as they log calls, update impound inventory, and generate invoices.
Billed For Output
We track and charge solely for active typing and processing hours. PM QA is completely free.
The Smart Choice for Towing Companies
| Feature | Freelance Marketplaces |
THE SMART CHOICE
Sagedoer
|
|---|---|---|
| Platform Markups & Fees | Up to 40% hidden billing, escrow, and membership costs | 0% Platform fees. Pay strictly for active task hours. |
| Task Management | You must assign tasks, monitor screens, and train the VA directly | Dedicated Project Manager handles workflow and VA alignment. |
| Quality Assurance | You have to spot-check invoice accuracy and VIN entries yourself | Project Manager audits data entry against your protocols before closing calls. |
| Deployment Acceleration | Weeks wasted interviewing to find someone who actually knows Towbook | Instant deployment. We assign a pre-vetted dispatch admin assistant. |
| Continuity | If a freelancer quits, your invoicing comes to a halt | Seamless internal backup coverage. Zero billing delays. |
Simple, Transparent Pricing
Scale your back-office capacity without expensive local payroll. Pay strictly for productive administrative hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active data entry hours
- Dedicated Project Manager included
- Free management QA & supervision
- Zero setup or recruitment fees
- No lock-in monthly memberships
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active data entry hours
- Dedicated Project Manager included
- Free management QA & supervision
- Zero setup or recruitment fees
- No lock-in monthly memberships
Rated 5.0 by Towing Owners & Fleet Managers
David R.
Owner, Apex Towing & Recovery
"Our night dispatchers were constantly missing calls because they were stuck updating motor club portals. Sagedoer deployed a VA who now handles all the data entry in Towbook. Having the PM oversee the accuracy for free is a game changer."
Sarah M.
Dispatch Manager
"Generating invoices for police impounds and private properties used to take me all day Monday. Now, my dedicated VA has them all prepped in QuickBooks by the time I get to the office. Skipping BPO minimums to get this level of admin talent is incredible."
James C.
Fleet Operations Director
"Tracking yard inventory can get messy fast if VINs aren't entered correctly. Our VA ensures every vehicle is logged and storage fees are calculated perfectly before the release. It saves us easily 20 hours a week."
David R.
Owner, Apex Towing & Recovery
"Our night dispatchers were constantly missing calls because they were stuck updating motor club portals. Sagedoer deployed a VA who now handles all the data entry in Towbook. Having the PM oversee the accuracy for free is a game changer."
Sarah M.
Dispatch Manager
"Generating invoices for police impounds and private properties used to take me all day Monday. Now, my dedicated VA has them all prepped in QuickBooks by the time I get to the office. Skipping BPO minimums to get this level of admin talent is incredible."
Frequently Asked Questions
No. This specific role is focused entirely on back-office data entry and administrative support. We strongly believe your local dispatchers should handle the live phone calls with distressed motorists, while the VA operates silently in the background entering the data, generating invoices, and updating portals so your team can stay on the phones.
Yes. Towing is a 24/7 business, and so are we. You can schedule your VA to work the graveyard shift, weekends, or during your highest volume hours to alleviate the pressure on your local team. Your Project Manager will coordinate the shift coverage.
Security is paramount. You simply create a restricted "Data Entry" user profile for the VA within your Towbook, Beacon, or Tracker software. They will not have access to sensitive managerial settings or banking info. All VA activity is also tracked and audited by our internal management software.
No. Sagedoer's pricing model is entirely based on logged work hours ($6-$7/hr). Standard setup, software familiarization, and the Quality Assurance oversight by the Project Manager (like spot-checking VIN entries and invoice amounts) are completely free.
Ready to clear your dispatch queue?
Stop losing your valuable dispatchers' time to tedious data entry. Reach out to Sagedoer today, and we'll instantly align a specialized Towing VA to your back-office.
Inquire About Dispatch Ops
Fill out the form below, and our project manager will coordinate your workflow promptly.