Stop Organizing Figma Layers. Hire a Design Ops VA.
Your lead designers should be creating, not formatting developer handoffs or chasing client feedback in Slack. Delegate your sprint management and asset organization to a vetted Design Coordinator—overseen by a dedicated Project Manager at no extra cost.
Design Sprint: Q3 App Overhaul
Project Tracker
Organize 'Dashboard' Components
Renamed 42 layers & exported SVG assets
Developer Handoff Prep
Checking redlines and spacing tokens
Collate Client Feedback
Transferring Miro notes to Jira
Proficient in Top Design & Management Platforms
Protect Your Designers' Creative Bandwidth
Every hour a senior designer spends hunting for a lost Hex code or turning client emails into Jira tickets is an hour of lost revenue. Delegate the operational friction to a specialized VA.
Figma File Hygiene
Renaming 'Frame 1234' to proper nomenclature. Organizing pages, grouping layers, and ensuring your design files are spotless before client presentations.
Developer Handoff Prep
Exporting SVG assets, documenting spacing and typography tokens, and ensuring redlines are clear so developers don't have to guess during implementation.
Sprint & Jira Management
Translating design goals into actionable tickets in Jira, Asana, or Linear. Assigning story points, tracking sprint velocity, and moving cards across the board.
Design System Maintenance
Auditing your component library. The VA identifies detached components, updates master variants, and ensures consistency across the entire product ecosystem.
Feedback Collation
Extracting feedback from messy client emails, Slack threads, and Miro sticky notes, and consolidating it into a clear, actionable punch list for the design team.
User Testing Logistics
Recruiting participants, scheduling remote usability testing sessions via Calendly, and transcribing recorded feedback into Notion databases for analysis.
Single Point of Contact
Tag your PM in Slack with a task; they instruct the VA to update the Jira board or Figma file.
No Platform Markups
Bypass the bloated overhead of freelance marketplaces. Pay only for pure operational hours.
Centralised Tracking
Comprehensive shift reports show exactly how long component audits and file cleanups took.
Quality Assurance
Your dedicated PM audits the VA's ticket generation to ensure criteria matches your dev team's needs.
Scale Your Design Agency Efficiently
Hiring a local Design Producer or Junior UI/UX Designer just to do administrative cleanup and task routing is an expensive misallocation of budget.
With Sagedoer, you partner with a specialized Design Ops VA overseen by one dedicated project manager. We take over recruitment, software calibration, and operational QA—protecting your designers' flow state at absolutely no extra charge.
- Up to 70% Operational Savings
- Zero Wasted Time interviewing freelancers
- Faster sprint execution and smoother dev handoffs
How Our Managed Design Ops Work
Four straightforward steps to delegating your creative operations.
Submit Requirements
Provide your team's software stack (Figma, Jira), naming conventions, and workflow protocols.
Establish Strategy
Our PM reviews your sprint structure, sets up secure file access, and aligns the VA with your SOPs.
Expert Execution
Your PM supervises the VA to clean up design files, write sprint tickets, and coordinate testing.
Billed For Output
We track and charge solely for active operational hours. Project management oversight is free.
The Smart Choice for Creative Teams
| Feature | Freelance Platforms |
THE SMART CHOICE
Sagedoer
|
|---|---|---|
| Fee Structure | Hidden markups, platform memberships, and escrow fees | 0% Platform Fees. Pay strictly an hourly admin rate ($6-$7/hr). |
| Task Management | You must manage timelines, assign tickets, and train directly | Dedicated Project Manager handles workflow and VA alignment. |
| Quality Assurance | You catch messy components or poorly written Jira tickets too late | PM audits file structures against your guidelines before handoff. |
| Security | High risk when sharing NDA client assets with unvetted freelancers | Strict internal data protocols. VAs operate within secure team spaces. |
| Continuity | If a freelancer quits mid-sprint, your ops fall apart | Seamless internal backup coverage. Zero sprint disruption. |
Simple, Transparent Pricing
Scale your Design Ops without the bloated overhead. Pay strictly for productive administrative hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active coordination hours
- Dedicated Project Manager included
- Free management supervision & QA
- Zero setup or recruitment fees
- No lock-in monthly memberships
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active coordination hours
- Dedicated Project Manager included
- Free management supervision & QA
- Zero setup or recruitment fees
- No lock-in monthly memberships
Rated 5.0 by Creative Directors & Product Leads
Michael D.
VP of Product Design
"Our Figma files used to be a disaster area before dev handoff. My Sagedoer VA goes in and cleans up all the layer naming and extracts assets perfectly. Having the PM oversee the accuracy is priceless."
Sarah W.
Creative Agency Owner
"We needed someone to manage our design sprints in Jira and collate client feedback from Slack. Bypassing freelance platforms to get this level of Design Ops talent is a massive game changer for my team's bandwidth."
David L.
Lead UX Researcher
"Scheduling user testing sessions and transcribing the feedback into Notion used to eat my entire week. My dedicated VA handles all the logistics now. It saves me easily 15 hours a sprint."
Michael D.
VP of Product Design
"Our Figma files used to be a disaster area before dev handoff. My Sagedoer VA goes in and cleans up all the layer naming and extracts assets perfectly. Having the PM oversee the accuracy is priceless."
Sarah W.
Creative Agency Owner
"We needed someone to manage our design sprints in Jira and collate client feedback from Slack. Bypassing freelance platforms to get this level of Design Ops talent is a massive game changer for my team's bandwidth."
Frequently Asked Questions
No. This role focuses strictly on Design Operations (Design Ops) and Coordination. The VA handles file organization, component library maintenance, Jira ticket writing, and client communication. They ensure your senior designers can spend 100% of their time actually designing, rather than doing administrative cleanup.
Yes. We match you with VAs who understand standard product development life cycles. They are comfortable operating in Jira or Linear, managing sprint boards, tracking story points, and moving design tickets through the QA process to developer handoff.
Security is our top priority. We sign NDAs and ensure VAs operate strictly within your secure company workspaces (like your Enterprise Figma or Jira instances). We maintain strict internal data privacy protocols, and all time and activity are tracked via our management software for complete transparency.
No. Sagedoer's pricing model is entirely based on logged work hours ($6-$7/hr). Standard setup, platform familiarization, and the QA oversight by the Project Manager (like spot-checking Figma layer naming) are completely free.
Ready to optimize your design flow?
Stop losing your senior designers' valuable hours to administrative formatting. Reach out to Sagedoer today, and we'll instantly align a specialized Design Ops VA to your team.
Inquire About Design Ops
Fill out the form below, and our project manager will coordinate your workflow promptly.