Virtual Assistant for BIM Coordinator

★★★★★ 5.0/5 COORDINATION RATING

Coordinate the Vision. Delegate the Detail.

Fully managed Virtual Assistants for BIM Coordinators. Delegate clash reporting, model auditing, COBie data entry, and RFI tracking so you can focus on resolving complex design conflicts and meeting project deadlines.

0% PLATFORM FEES • DEDICATED PM INCLUDED • BILLED IN USD

Expert BIM Administrative Support

In construction, downtime is debt. Our VAs manage the daily administrative friction of the BIM process.

BIM-COORD-01

Clash Reporting & Triage

Processing Navisworks clash reports. Triaging minor conflicts, grouping clashes by trade, and preparing summary dashboards for your weekly coordination meetings.

BIM-COORD-02

COBie & Asset Data Entry

Managing the "I" in BIM. Populating Revit schedules, auditing COBie spreadsheets for completeness, and ensuring facility management data is accurate for handover.

BIM-COORD-03

RFI & Submittal Tracking

Linking RFIs to specific model elements. Tracking submittal statuses in BIM 360/ACC and updating the coordination timeline based on approved equipment specs.

BIM-COORD-04

Model Auditing & QC

Performing daily "hygiene" checks on models. Removing stale views, cleaning up unused families, verifying naming conventions, and ensuring the project stays within size limits.

Integrated with Your AEC Stack

Our team adapts instantly to the Common Data Environments (CDE) your project utilizes.

✓ Autodesk Revit
✓ Navisworks Manage
✓ BIM 360 / ACC
✓ Bluebeam Revu
✓ Procore
✓ ArchiCAD
✓ Solibri
✓ Microsoft Excel (Power Query)

The Sequence of Work

A secure, structured onboarding process for high-compliance AEC firms.

01

Model Intake

Share your BEP (BIM Execution Plan), project scale, and administrative bottlenecks via Email or WhatsApp.

02

Strategy Alignment

Your dedicated PM reviews your coordination schedule, outlines a strategy, and assigns a vetted specialist.

03

Managed Support

The Assistant executes daily reporting and auditing. Your PM oversees all QA for absolutely free.

04

Pay for Pure Work

We strictly log actual working hours. You pay exclusively for the output via simple, transparent USD invoicing.

Why BIM Leads Choose Sagedoer

Solo Contractors

  • ✖ Inconsistent Quality: No manager to check clash reports or data accuracy before delivery.
  • ✖ High Management: You act as the QA lead, training them on every BEP update yourself.
  • ✖ Hidden Fees: Losing up to 40% in platform markups and bidding fees.
  • ✖ Project Risk: If a solo freelancer quits, your RFI and reporting queue stops instantly.
Sagedoer Managed Support

Managed Coordination

  • ✔ Dedicated PM Included: They act as your Ops Lead and handle all training and QA for free.
  • ✔ Internally Vetted: Experts trained in model hygiene and AEC documentation standards.
  • ✔ Transparent USD Billing: 0% platform fees. Pay strictly for pure hours worked. Up to 70% savings.
  • ✔ Seamless Continuity: If a VA is unavailable, your PM ensures zero disruption to your project deliverables.

Predictable Project Retainers

No monthly memberships. Zero setup fees. Pure operational output.

Part-Time Support
$7 / hr
20 Hours/Week (Est. $560 USD / Mo)
  • Pay strictly for pure hours
  • Dedicated PM Included (Free)
  • CDE / Portal management
  • Zero membership fees
Inquire Now
Full-Time Support
$6 / hr
40 Hours/Week (Est. $960 USD / Mo)
  • Pay strictly for pure hours
  • Dedicated PM Included (Free)
  • CDE / Portal management
  • Zero membership fees
Book Strategy Call

Common Questions

Is it safe to give a VA access to our project CDE?
We treat project data with the highest priority. All our team members operate under strict NDAs. We recommend providing role-based, restricted access (Viewer/Document Control only) to your portals like BIM 360 or Procore, ensuring they can perform administrative tasks without compromising the core model or financial data.
Are the VAs familiar with COBie and BIM standards?
Yes. Our VAs are trained to understand the fundamentals of BIM documentation and naming conventions (like ISO 19650). For your specific BEP or project-specific standards, your free PM collects your guidelines and trains the VA to match your exact workflow.
Is the Project Manager really free?
Yes. The Project Manager acts as your Quality Assurance lead and handles all training and team oversight for free. You are billed purely for the VA's active working hours logged while managing your project tasks.
How do you handle different time zones for global projects?
We align our VA working hours with your specific needs. Whether you need model audits performed overnight so they are ready for your morning stand-up, or real-time support during coordination meetings, we schedule our team to ensure your project stays on track.

Build Without Friction.

Stop spending your life triaging clash reports and cleaning data. Start delivering world-class construction models.