Fill Vacancies Faster with a
Virtual Leasing Assistant
Outsource lead qualification, tenant screening, and application processing. Match with a specialized VA who knows property management—includes Complimentary Dedicated Supervision.
Complimentary Supervision
We provide a Free Project Manager to audit files and ensure compliance with Fair Housing guidelines.
AppFolio & Buildium Experts
Our VAs are pre-vetted on major Property Management Software (PMS) platforms for quick deployment.
24/7 Lead Response
We ensure every inquiry (email, text, phone) is captured and qualified, maximizing occupancy rates.
High-Impact Leasing Tasks We Handle
We manage the entire leasing lifecycle up to the point of lease signing.
Lead Qualification
Responding to all inquiries, pre-screening potential tenants based on your defined criteria (income, credit score).
Application Processing
Verifying employment, contacting previous landlords, and compiling all necessary documentation.
Tenant Screening Prep
Preparing all documents needed to run background, credit, and eviction reports via third-party services.
Property Listing Management
Posting vacant units to Zillow, Apartments.com, and other ILSs, ensuring professional photos and accurate details.
Showings Scheduling
Coordinating times between field agents/property managers and qualified prospective tenants.
Lease Renewal Outreach
Contacting current tenants 60-90 days out to coordinate renewals or turnover procedures.
CRM/PMS Data Entry
Maintaining clean records in your property management software (AppFolio, Yardi, Propertyware).
Maintenance Follow-Up
Creating work orders and following up with vendors/tenants to confirm repairs are complete.
Email Management
Handling leasing-specific emails, organizing files, and flagging urgent communication.
Property Management Software We Use
The SageDoer Leasing Advantage
Pre-Vetted Talent
We deploy VAs with direct experience in property management workflows, not general admin backgrounds.
Free Supervision
A Project Manager checks files and communication logs to prevent compliance errors and ensure service quality.
Compliance Focus
Our VAs understand the importance of non-discriminatory screening and consistent policy application.
Scalability
Handle seasonal spikes or large portfolio acquisitions instantly without permanent overhead.
Transparent Monthly Pricing
Part-Time Leasing Support
Ideal for smaller portfolios (50-150 units).
Full-Time Leasing Specialist
For high-volume property management firms.
How It Works
Share Requirements
Tell us your portfolio size, PMS used, and tenant qualification criteria.
We Match You
We select a pre-vetted leasing specialist from our bench with relevant software expertise.
Onboarding
We set up secure access to your PMS and clarify your specific screening policies.
Freedom
Your VA manages leads and applications. Our PM ensures compliance and quick turnaround times.
Frequently Asked Questions
Are they able to run credit and background checks?
Our VAs are trained to *prepare* the files and *initiate* the checks using your existing third-party screening provider (e.g., RentPrep, TransUnion). They do not run the checks directly, maintaining compliance within your company’s system.
Can they handle maintenance requests?
Yes. They can handle the administrative side: creating work orders in AppFolio/Buildium, contacting approved vendors, and communicating with tenants regarding repair status.
Are they familiar with Fair Housing laws?
Our VAs are trained in the core principles of non-discrimination and follow strict protocols to ensure all screening and communication is handled consistently and compliantly.
What if I need coverage for multiple states?
That is not a problem. Our VAs focus on administrative processes (screening, data entry) which are consistent regardless of location. You provide the state-specific policies, and we ensure adherence.
Do I have to sign a long-term contract?
No. We offer flexible, month-to-month service agreements. You can easily scale up or down based on your occupancy rate and leasing activity.
Ready to Cut Down on Vacancy Time?
Get a dedicated Leasing Assistant matched to your portfolio today.
Share Requirements